Marcus & Millichap · 3 days ago
Administrative Assistant
Houston, TX
Full-time
Onsite
New Grad, Entry LevelMarcus & Millichap is a leading commercial real estate company, and they are seeking a full-time Administrative Assistant for their Houston office. The role involves a wide range of marketing and administrative responsibilities, requiring strong organizational skills and the ability to manage multiple priorities independently.
Commercial Real EstateFinanceReal EstateReal Estate Investment
Responsibilities
Develop and manage marketing materials for property listings, including proposals, offering memorandums, flyers, and research reports
Execute targeted email & mail campaigns and maintain contact databases for property promotions and branding initiatives
Support the lead agent and team with administrative tasks such as transaction coordination, pipeline documentation, and process optimization
Oversee deal tracking in pipeline software from proposal through closing, ensuring accurate documentation and compliance
Maintain client files and transaction records in alignment with firm and regulatory standards
Manage third-party listing platforms and route incoming leads to appropriate team members
Coordinate property signage logistics with vendors, including installation and removal
Regularly update internal databases and monitor market activity to support team insights such as On Market Deals & New Listings
Assist in collecting and organizing deal documentation (LOIs, PSAs, representation agreements, addendums)
Contribute to team growth by supporting front-end business development and operational scalability
Qualification
Required
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong project management capabilities
Highly organized with the ability to manage multiple priorities and take initiative independently
Exceptional attention to detail
Collaborative and service-oriented team player
Skilled at handling multiple complex projects under pressure while meeting tight deadlines
Preferred
Familiar with Adobe Creative Suite (InDesign, Photoshop, Illustrator); experience preferred
Company
Marcus & Millichap
Marcus & Millichap helps create and preserve wealth with the best real estate investment sales, financing, research and advisory services.
Founded in 1971
1001-5000 employees
H1B Sponsorship
Marcus & Millichap has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (1)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$43.95M2025-03-11Post Ipo Equity· $2.04M
2025-03-11Post Ipo Debt· $13.8M
2018-05-01Post Ipo Equity· $4M
Leadership Team
Hessam Nadji
President and CEO
J. J. Taughinbaugh
Vice President
Recent News
2026-01-12
MarketScreener
2025-11-08
Company data provided by crunchbase