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Vaniam Group · 2 months ago

Independent Contract Project Manager, Publications

United States

Full-time, Contract

Hybrid

Entry, Mid Level

2+ years exp

Vaniam Group is a people-first, purpose-driven, independent network of healthcare and scientific communications agencies. They are seeking a Contract Project Manager to oversee publication projects, coordinate client interactions, and ensure compliance with industry standards.

Brand MarketingConsultingOncologyProfessional Services

Responsibilities

Serve as a project point of contact for client teams

Communicate client expectations to appropriate internal team members and with authors to drive reviews and approvals

Create and maintain project timelines, with input from internal team members and clients

Conduct regular project status meetings with internal core team, clients, extended teams, and external contractors to ensure effective communication of project timelines

Coordinate the publication review and approval process for client review teams and external authors, using publication management tools (eg, DataVision)

Track progress of publications against established timelines

Communicate directly with authors to drive reviews and approvals

Manage the submission of final publications (abstracts, manuscripts) to congresses and journals

Liaise with internal core team and other internal team members to ensure project resourcing and that needs and milestones are met

Create new project proposals/SOWs and budget estimates in collaboration with internal team members

Assess project issues and identify solutions to meet productivity, quality, and client goals

Other duties may be assigned to help drive deliverables within this role

Qualification

Publications managementHealthcare communicationsProject managementClient communicationPublication management softwareProblem-solving skillsMS OfficeAdobeZoomCustomer service focusQuality controlTeam collaboration

Required

Bachelor's Degree in a Health Science or related field

2 years of work experience in an agency, the pharmaceutical industry, or a related scientific communications position

Experience managing publications process flow in a healthcare communications agency or pharmaceutical environment

Excellent problem-solving skills, including the ability to analyze information effectively, develop alternative solutions, and work well in group problem-solving solutions

Drive to ensure the highest standards of quality control of client materials and, as appropriate, develop best practice protocols for project teams

Ability to communicate clearly and work collaboratively in a dynamic, virtual environment

Proficiency with the following computer programs and systems: MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Zoom (or other similar systems), cloud-based file servers, calendars, messaging systems, and work management tools (eg, WorkFront) preferred

Experience with publication management software (DataVision, PubStrat, PM Solutions, etc)

Strong customer service focus with an ability to drive client requests while maintaining scope of work; desire to look for the above and beyond solutions

Availability to travel within the US and internationally as necessary, based on project, sponsor, and organizational needs (10% travel expected)