Diagnostic Solutions International, LLC · 2 months ago
Accounts Payable / Receivable & Special Projects Administrative Representative
Ontario, CA
Full-time
Onsite
Mid, Senior Level
5+ years expDiagnostic Solutions International, LLC is a company focused on providing calibration and repair services. They are seeking an Accounts Payable / Receivable & Special Projects Administrative Representative to support a wide range of administrative and financial activities, ensuring compliance with regulations and facilitating effective financial reporting processes.
AerospaceAnalyticsData ManagementTechnical SupportTraining
Responsibilities
Proactively support a wide range administrative duties and processes
Proactively support of a wide range financial activities including, but not limited to, AP, AR, government accounting and compliance issues, ensuring effective compliance with the Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS)
Be accountable to support the company vision and facilitate the implementation of consolidated, simplified, and standardized financial reporting processes
Provide administrative support for key business processes including the annual operating plan (AOP), strategic plan (STRAP), financial forecasts, and weekly pulse
Work with DSI leaders to coordinate compliance activities (ISO 9001:2015) with business needs
Support transition and implementation planning effort of ERP software
Works multiple priority activities concurrently that require extensive coordination with multiple managers, time zones, and follow-through
Schedules appointments and meetings, manages calendars, travel, expense reports and provide help provide coordination and support for team meetings and other activities
Provide Excel support and MS Project as required
Develop and/or update Power Point material as required by business managers
The position utilizes extensive knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction
Make complex travel arrangements; manage travel expense reporting
Exercise good judgment in setting task priorities
Must be self motivated, professional, and tactful; possess strong problem solving and accuracy skills
Communicate clearly and concisely in oral and written format with managers and employees of all levels
Manage multiple priority activities concurrently that require considerable coordination and follow through to meet requirements
Initiative, strong organizational and communication skills, attention to detail, follow through and commitment are all critical to this role
Use strong communication skills
Maintain a positive professional demeanor
Qualification
Required
High School diploma or equivalent
A minimum of 5 years of directly related work experience
2 or more years experience working with Microsoft Office in a business environment
Strong MS office skills
Work efficiently and effectively in a demanding environment
Strong communication skills
Skilled at organizing administrative processes and systems
Must have advanced proficiency in various software programs including MS PowerPoint, Excel, Outlook Word, and MS Project
Handle multiple tasks simultaneously and autonomously
Must be detail oriented; possess executive presence, maturity and judgment
Excellent interpersonal, organization and communication skills
Strong problem solving skills that allows to proactively anticipate requirements
Able to maintain a high degree of confidentiality
Must be enthusiastic with a positive outlook and 'can-do' attitude
Communications
Initiative
Adaptability
Planning
Teamwork
Work Habits
Stress Tolerance
Customer Service
High School Diploma/GED (±11 years)
Preferred
Degree in business or related field preferred
Company
Diagnostic Solutions International, LLC
DIAGNOSTIC SOLUTIONS INTERNATIONAL LLC IS THE PREMIERE Honeywell HUMS Technology Licensee and Global Master Distributor, specializing in HUMS, RT&B Analyzers, Avionics, Sky Connect, Aspire In-Flight Connectivity (IFC), and REVOLUTION “REVO” CVFDR products.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase