Elgin Community College · 2 months ago
Production & Print Coordinator - Marketing & Communications
Elgin, IL
Full-time
Onsite
Entry, Mid Level
$42K/yr - $56K/yr
2+ years expElgin Community College serves over 9,000 students and is seeking a Production & Print Coordinator for the Marketing & Communications Department. The role involves coordinating production and print operations, ensuring high-quality services are met, and providing backup support for the manager of production and print services.
Higher Education
Responsibilities
Coordinate and provide print shop/copy center operations and services
Review daily workload, ensure priority, distribution, completion, delivery, and logging of print, duplication, and finishing jobs, which may include assigning work to others, while maintaining quality and adherence to deadlines
Format, pre-flight and prepare graphic and other files for print/duplication and finishing, while maintaining the integrity of content, art, design, college brand, and sensitive and confidential information
Run digital presses, copiers, and other equipment (e.g., banner printer, laminator, folder, cutter, coil binder, padder, etc.) in accordance with any/all safety procedures/protocols to complete jobs according to specifications and perform quality control checks during and after production
Maintain a safe and clean print shop environment and equipment by performing routine maintenance/basic cleaning, troubleshooting and resolving equipment/system problems, and/or coordinating with internal departments and vendors as needed. Serve as college expert for Print Shop/Copy Center-managed digital presses
Monitor copyright and brand standard compliance; ensure completed work meets college brand standards
Monitor and maintain print supply inventories, ensuring vital supplies are stocked at all times
Process monthly billing for print and related work
Provide advisory input related to equipment needs and production operations; produce and maintain print shop procedure manuals
Provide backup to manager of production and print services position
Coordinate leased copier and paper management for the college
Serve as college expert for Print Shop/Copy Center-managed copiers
Act as liaison with vendors/service providers regarding institutional copier equipment
Organize, monitor, and maintain paper inventory for the college, including receiving and checking incoming shipments against orders, and delivering paper orders to departments for assigned buildings
Troubleshoot and resolve copier issues, including network and management system issues; coordinate with internal departments and vendors as needed
Manage copier software system setup and maintenance in relation to overall system, user/database information, and billing
Process billing for duplicating, copier usage, and paper orders; ensure funds for pay-per-use copiers are collected, deposited, and recorded in accordance with guidelines
Coordinate support for copier key operators; train employees on copier operations as needed
Coordinate and prepare variable data information as needed, including bar coding, to format and create print-ready files. Serve as variable data printing expert for the college
Assist in the coordination of work processed through marketing project management software; backup manager of production and print services in relation to job scheduling and system/user management
Collaborate with creative team as needed regarding project specifications (e.g., colors, dimensions, print setup, paper stock, etc.) for print services
Perform final quality review of projects created by marketing team as they relate to print services (copy/layout, production art) before production
Support graphic design work as needed – create/update layouts/designs, following project management system workflow for client review/approval prior to finalizing for production
Perform other job-related duties as assigned which pertain to the job description
Qualification
Required
Associate Degree required
Two years of experience in digital printing, high-speed duplicating, and finishing/bindery services. Network printing experience desired
One to two years of experience in pre-press and photocopier troubleshooting and problem solving, with moderate working mechanical aptitude
Considerable skill in the use of Adobe Creative Suite – including InDesign, Illustrator, Photoshop and Acrobat
Moderate to considerable skill in graphic design
Moderate to considerable skill in the use of Microsoft Office - Word, Excel, PowerPoint, Publisher, and Access
Working skill in the use of databases, spreadsheets, and billing coordination
Working skill in the use of both Macintosh and Windows operating systems and applicable software and peripheral equipment
Ability to adapt to changing technology and learn new software programs and other systems
Considerable organizational and oral/written communication skills
Working skill with variable data print preparation and production
Moderate analytical and organizational ability
Benefits
Medical, Dental, Vision Insurance
Life and Long-Term Disability Insurance
Flexible Spending Account (FSA, DCA, Commuter)
Retirement Plans (Pension, 457b, 403b)
Time Off with Pay
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Sick Banks
Company
Elgin Community College
Elgin Community College is a school in Elgin.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Anthony Ramos, Ed.D.
Chief Equity, Diversity, Inclusion & Belonging Officer
Elissa Kojzarek, MPA
Director of Strategic Partnerships and Experiential Learning (SPEL)
Recent News
Business Wire
2025-11-03
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