Massachusetts Institute of Technology · 2 months ago
Event Program Coordinator, Executive Education
Cambridge, MA
Full-time
Onsite
Entry, Mid Level
2+ years expMassachusetts Institute of Technology is seeking an Event Program Coordinator for their Executive Education program. The role involves managing logistics for events, coordinating with various stakeholders, and ensuring a high level of customer service throughout the event lifecycle.
EducationHigher EducationUniversities
Responsibilities
Manage logistics including pre, post, and on-site coordination of full event lifecycle
Pivot between different tasks required for planning on-site and live online program deliveries
Organize catering needs for on-site programs including dinners and receptions
Arrange external program vendors and negotiate all contracts and pricing
Manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing
Balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines
Participate in cross-functional project teams and proactively engage in continuous improvement of program operations
Communicate with participants and clients in addition to providing a high level of support for all program faculty
Collect, upload, and maintain all program website information and materials
Use complex databases and learning management systems to ensure a superior customer experience
Collaborate on the development and management of the program budget
Forecast all projected program expenses as related to logistics
Reconcile and balances budget post program
Qualification
Required
Bachelor's degree
a minimum of two years of administrative and/or project/program management experience
ability to provide excellent customer service
lead and deliver complex and challenging programs
ability to build relationships and respond to the needs of clients/customers, faculty, and program director
multitask
work effectively in a pressured work environment with changing priorities and limited supervision
Preferred
Three years of business experience, preferably in executive education or a business requiring comparable skills
experience in program, event, or project management in both live online and in-person settings
familiarity with MIT Sloan and MIT faculty
Benefits
Full benefits
Company
Massachusetts Institute of Technology
Massachusetts Institute of Technology is a research university that conducts research and offers educational courses.
5001-10000 employees
H1B Sponsorship
Massachusetts Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (275)
2024 (202)
2023 (197)
2022 (201)
2021 (148)
2020 (131)
Funding
Current Stage
Late StageTotal Funding
$1.11BKey Investors
US Department of EnergyAlfred P. Sloan FoundationMassachusetts Life Sciences Center
2023-08-15Grant
2021-01-01Grant· $1.5M
2020-01-30Grant· $0.07M
Leadership Team
Carlos Botelho de Paula Filho
Chief Technology Officer at Center for Collective Intelligence (CCI)
Gaspare LoDuca
Vice President for Information Systems & Technology and CIO
Recent News
Government Technology US
2026-01-07
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