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NYC Health + Hospitals · 1 day ago

Assistant Director, Materials Operations

New York, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$70K/yr - $115K/yr

3+ years exp

NYC Health + Hospitals is the largest public health care system in the United States. The Assistant Director for Materials Operations is responsible for optimizing warehouse inventory management operations and ensuring seamless integration with the organization’s ERP system to enhance supply chain visibility and efficiency.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Oversee the daily operations of the inventory management system, ensuring accurate stock levels, timely replenishment, and seamless warehouse workflows

Collaborate with stakeholders across departments to resolve operational challenges, maintain alignment with organizational goals, and ensure effective integration of system workflows with inventory management operations

Leverage ERP system capabilities to monitor operational workflows, identify inefficiencies, and support data driven decision making to improve the inventory management process

Enforce existing standard operating procedures (SOPs) to maintain consistency, compliance, and operational excellence across all inventory management activities

Conduct regular reviews of inventory and warehouse processes to ensure compliance with established procedures, identify areas for improvement, and address operational gaps

Facilitate training and provide guidance on system workflows, inventory management practices, and operational procedures to promote adherence to standards

Establish, track, and report on key performance indicators (KPIs) for inventory management operations, warehouse efficiency, and supply chain effectiveness

Utilize data and analytics to identify trends, improve decision-making, and recommend actionable solutions to enhance operational performance

Partner with EITS, clinical and support teams to ensure system enhancements align with operational needs and patient care requirements

Establish and maintain collaborative relationships within the system in order to obtain information and content from providers and colleagues to foster successful project completion

Promote a culture of continuous improvement by sharing best practices and supporting process optimization initiatives across teams

Participates in departmental and team meetings, quality assurance/performance improvement (QA/PI) activities and programs, and corporate-wide training as required

Develop and execute long-term strategies to improve supply chain resilience and ensure continuous process improvements

Identify and implement best practices for inventory management and warehouse optimization while leveraging data-driven insights

Support system upgrades and technology enhancements, ensuring seamless integration with future organizational growth

Partner with leadership to plan and manage projects that align with broader organizational objectives and operational goals

Evaluate and recommend improvements to the inventory management process to align with organizational goals for growth and efficiency

Drive financial performance by analyzing inventory management operations, identifying cost-savings opportunities, and implementing process improvements to increase efficiency

Implement initiatives to reduce waste and improve resource utilization, including minimizing stockouts, overstocking, and excess inventory holding costs

Monitor and track inventory performance, identify areas for improvement and providing actionable insights to optimize stock levels and reduce waste

Develop and manage dashboards and reporting tools to enhance visibility into inventory performance and operational trends

Regularly assess inventory levels and turnover to optimize stock utilization, ensuring that financial resources are used efficiently

Support budget planning by providing data-driven insights on inventory spending and cost control measures

Participates in departmental and team meetings, quality assurance/performance improvement (QA/PI) activities and programs, and corporate-wide training as required

Ensures compliance with all regulatory requirements to maintain a safe working environment

Completes performance evaluations for direct reports and ensure that all mandatory training modules are completed in a timely manner

Perform other related tasks and duties as assigned

Qualification

ERP functionsSupply Chain ManagementInventory control systemsAccounting principlesHealthcare operationsCost analysisAnalytical skillsMS Office SuiteContract Management softwareLeadership skillsCommunication skillsDetail oriented

Required

Bachelor's degree from an accredited college or university in Accounting, Finance or Business Administration

Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility

Two (2) years of which must have been in a related management of purchasing capacity

Satisfactory equivalent combination of education, training and experience. The education cited above may be substituted for by experience on a year-for-year basis. However, all candidates must have a minimum of a High School or its educational equivalent

Preferred

Knowledge of fundamentals of hospital organization, administration and standards, regulations and laws applicable to hospital operations and in particular Supply Chain Management

Demonstrated leadership skills and progressive growth in career progression

Demonstrated ability to communicate with executive leaders within a health system or equivalent setting

Experience in operational improvement in Supply Chain with emphasis in programs such as LUM/JIT, inventory control systems and theory

Proficiency in MS Office suite especially with Excel

Healthcare operations, warehouse inventory, PAR Management or Supply Chain

ERP functions and maintenance

Accounting principles, cost analysis, budgeting, forecasting, demand planning, market/supplier research and analysis

Previous healthcare, Supply Chain, or Materials Management experience

Detail oriented with strong planning, critical thinking, analytical and problem-solving skills

Excellent communication skills and ability to communicate effectively with all levels of the organization

MS Office Suite

Contract Management software