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Vocal Media · 2 months ago

Partnerships Operations Coordinator

United States

Full-time

Remote

Entry, Mid Level

$70K/yr - $75K/yr

2+ years exp

Vocal Media is seeking a proactive, detail-oriented Partnerships Operations Coordinator to support and streamline its business development efforts. This role involves managing key operational systems to ensure efficient client tracking and collaboration among stakeholders.

Content CreatorsInformation TechnologySocial Media

Responsibilities

Maintain and optimize Vocal’s CRM, Notion, Airtable, and Quickbase systems to ensure client relationships, campaigns, and deliverables are organized, up-to-date, and actionable

Create, refine, and manage workflows for tracking client progress, campaign timelines, deliverables, and documentation across teams

Collaborate with cross-functional partners to support the seamless execution of campaigns and ensure clear communication and accountability throughout each project

Prepare materials for client meetings and internal brainstorms, including background research, case studies, and presentation resources

Assist with business development by drafting and editing proposals, developing pitch materials, and contributing creative ideas to help secure new mission-driven partnerships

Take detailed notes during meetings, track key decisions and next steps, and ensure timely follow-ups to keep projects moving forward

Stay informed on trends in the creator economy, social media platforms, and cultural movements that influence Vocal’s strategy and client work

Qualification

NotionAirtableCRM toolsGoogle SlidesProject managementCommunicatorDetail-orientedSelf-starter

Required

2-4 years experience in an operations or business development support role, doing so in client services or digital media/tech environments a plus

Proficiency in Notion, Airtable, and CRM tools (Quickbase experience a plus)

Strong presentation and project management skills — highly proficient in Google Slides, organized, detail-oriented, and effective at managing timelines, notes, and follow-ups

Excellent communicator with a passion for social media, creators, and progressive causes; familiar with major platforms and comfortable working in a fast-paced, collaborative environment

Ability to quickly learn internal tools and identify opportunities for systems improvements