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Athletics · 2 months ago

Senior Coordinator, Executive Administration

Las Vegas, Nevada, United States

Full-time

Onsite

Mid, Senior Level

3+ years exp

The A's are a historic baseball team known for their innovative approach to team-building. The Senior Coordinator, Executive Administration will support the President and SVP of Strategy & Business Development, overseeing operations in the Las Vegas office and ensuring efficient administrative processes.

BaseballRecreationSports

Responsibilities

Provide comprehensive administrative support to the President and Senior Vice President, Strategy & Business Development, including complex calendar management, scheduling, and correspondence handling

Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications

Plan and execute organization-wide events, including all-staff meetings, client events, and social gatherings

Coordinate travel arrangements, including itineraries, accommodations, and transportation

Prepare and submit accurate and timely expense reports

Assist with internal communications, announcements, and document management

Manage and organize contact lists, guest data, and communication tracking through CRM or project management platforms (e.g., Monday.com, Salesforce, or similar)

Lead planning and execution of ownership and VIP events such as Ownership Weekend, Big League Weekend, and other special gatherings

Centralize and maintain CRM data for ownership, partners, and VIP stakeholders, ensuring seamless communication and event coordination

Coordinate with the Communications team on public appearances and speaking engagements for the executive team

Oversee daily office operations to ensure a productive, safe, and welcoming environment

Manage relationships with vendors, service providers, and landlords; oversee procurement of office supplies and equipment

Serve as the primary contact for all facilities-related matters

Maintain a professional and organized office environment that supports productivity and collaboration

Manage expense reporting, invoice submission, and procurement activities in coordination with Finance

Ensure compliance with safety, security, and facility policies

Other duties as assigned

Qualification

Executive support experienceOffice management experienceMicrosoft Office SuiteGoogle WorkspacePresentation developmentDiscretionProfessionalismCommunication skillsOrganizational skillsTime-management skillsSelf-motivated