PEG, LLC Careers · 2 months ago
Scheduling Administrative Coordinator
Fairfax, VA
Full-time
Onsite
Entry, Mid Level
2+ years expPEG, LLC is a diverse energy efficiency, engineering, environmental and management consulting firm. They are seeking a Scheduling Administrative Coordinator to assist with daily schedules, manage scheduling data, and ensure excellent customer service while maintaining client relationships.
Management Consulting
Responsibilities
Assist Scheduling Department, on a regular basis, with the completion of daily schedules and answering incoming phone calls from the main office line
Assist Scheduling Department in the management and control of all scheduling data through Excel
Assist Scheduling Department in ensuring that information used in ProntoForms, Microsoft Flow, and other platforms that pull information from the schedule are accurate
Build sustainable relationships and trust with clients through open and interactive communication through email and phone
Take ownership of client complaints, provide appropriate solutions and alternatives promptly; follow up to ensure resolution
Communicate any scheduling problem areas and provide options for resolution
Identify and assess the needs of our clients to achieve satisfaction
Maintains customer confidence and protects operations by keeping information confidential
Develop and update administrative systems to make them more efficient
Maintain files, records, and database with effective filing systems
Follow office workflow procedures to ensure maximum efficiency
Contribute to team effort by cross training in multiple departments to assist in the completion of project deadlines, as requested
Interface with Operations, Owners, and Subcontractors to discuss impact of work and resolution of problems
Qualification
Required
BS/BA in Business Administration or similar relevant field
2+ years of previous work experience in a Scheduling or Administrative Position or related field is required
Thorough knowledge of project scheduling concepts and components
Excellent attention to detail, organization, and team collaboration skills
Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively
Strong phone contact handling skills and active listening
Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts
Must have strong software skills with Microsoft Excel, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs
Benefits
20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)
Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium
Dental & Vision Insurance
401(k) Retirement Plan with up to a 4% company match vested immediately
Basic Life & Supplemental Life
Short-Term & Long-Term Disability
Accident & Pet Insurance
Corporate Sponsored Events
Paid Professional Development & Salary Incentives through Learning/Certification Opportunities
Company
PEG, LLC Careers
Our Culture: PEG promotes a company culture that understands the importance of a “team first” mentality.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase