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Turning Stone Enterprises · 23 hours ago

Executive Office Assistant

Verona, NY

Full-time

Onsite

Mid Level

$45K/yr - $53K/yr

3+ years exp

Turning Stone Enterprises is a dynamic organization with a diverse range of business operations, including the Turning Stone Resort Casino. The Executive Office Assistant will provide comprehensive administrative support to executives, manage schedules, coordinate meetings and events, and ensure effective communication across departments.

EventsFood and BeverageHospitality

Responsibilities

Ensure the Chief Operating Officer and General Counsel/Senior Vice President for Administration keeps their daily schedules and works closely with the Executive Assistant to update schedule, reschedule, and update meetings and schedule accordingly

Work closely with the Executive Assistant to ensure that the Chief Operating Officer and General Counsel/Senior Vice President for Administration have everything that s/he needs for meetings and events, including meeting materials, setting up meeting rooms, and connecting offsite meeting participants prior to meeting or event starting

Represent the Chief Operating Officer and General Counsel/Senior Vice President for Administration by welcoming visitors and answering telephones

Copying, organizing and managing meeting materials (agendas, supporting documents, background materials, etc.) in advance and following meetings

Scanning, organizing and maintaining documents, correspondence, meeting materials and files (physical and electronic)

Oversee, collect and coordinate review of mail and other hard copy correspondence

Organize executives’ offices and refill office supplies

Work closely with the Executive Assistant, Executive Accounts Manager, Events, Food & Beverage, IT and Event Technology departments to coordinate meeting and event logistics (arranging local transportation, on-site hotel accommodations for guests, ordering food and beverages, arranging and confirming room set-up and organizing printed meeting materials) to ensure successful onsite meetings and executive events

Act as a liaison between executives and internal/external stakeholders, fostering strong relationships and facilitating effective communication across departments

Handle sensitive information with the utmost confidentiality and professionalism. Exercises discretion in all interactions and communications

Provide exceptional service to guests, team members and business partners. Address inquiries and resolve issues promptly, maintaining a positive image

Work closely with other team members and departments to facilitate communication and collaboration. Foster a positive work environment by supporting team members and contributing to team goals

Adjusts to changing priorities and demands in a fast-paced environment. Demonstrates resilience and the ability to pivot when necessary to meet organizational needs

Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed

This role requires an on-site presence to support close collaboration

Qualification

Microsoft Office SuiteExecutive Management InterfaceAdministrative Support ExperienceConfidentialityVerbal CommunicationOrganizational SkillsTeam Collaboration