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State of Florida · 2 months ago

STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- CLERICAL SPECIALIST I - 21012134

Sebring, FL

Full-time

Onsite

New Grad, Entry Level

$33K/yr - $33K/yr

The State of Florida is seeking a Bilingual Clerical Specialist I for the State Attorney's Office. This role involves providing clerical support, operating a switchboard, and assisting with communication between agency staff and customers, particularly in Spanish.

Government Administration

No H1B

U.S. Citizen Only

Responsibilities

Answering all incoming local and long-distance calls and making the proper connection to the person or office requested

Placing outgoing local and long-distance calls

Keeping records of long-distance calls and messages which cannot be delivered immediately

Placing interoffice calls

Answering routine non-technical questions and referring other questions to the proper person or office

Acting as receptionist, registering callers and visitors, directing them to the proper office and giving routine information

Entering and updating information into office systems

Pulling files

Preparing folders

Preparing or filing office correspondence and documents

Extracting or copying information from one record to another

Photo copying/printing documents

Stamping/sorting/distributing mail

Addressing envelopes

Performing various office delivery runs and other miscellaneous duties as required

Maintaining detailed records

Developing new clerical procedures

Requisitioning/ordering/receiving/storing/issuing office supplies

Assisting in translations

Qualification

Bilingual (English/Spanish)Typing skillsPhone system knowledgeAttention to detailMulti-taskingComputer operationEffective communicationTeamwork

Required

Proficient in English and Spanish in both verbal and written communications

Ability to multi-task

Knowledge of basic phone systems; ability to communicate effectively

Dependable and routine in-office attendance during regularly scheduled business hours

Ability to focus and pay attention to detail

Ability to read and comprehend

Efficient typing skills

Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders

Perform quality work within deadlines

Ability to operate a computer and other office machinery

Ability to run the telephone system and respond to calls professionally

Ability to answer phone and take messages as required

Ability to read and follow rules, regulations, policies and procedures

Work effectively as a team contributor as well as independently

Comply with all Public Records statutes and policies

Travel as required

A high school diploma or equivalency or an equivalent combination of training and experience

A qualifying typing test score may be required for designated position

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands and fingers to maintain files, supplies, and documents

The employee is frequently required to stand and walk

The employee is occasionally required to stoop, kneel, or crouch

The employee must occasionally lift and/or move up to 50 pounds

Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus

The noise level in the work environment is usually moderate

Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above