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Framingham State University · 2 months ago

Accountant I - Accounts Payable - Framingham State University

Framingham, MA

Full-time

Onsite

Entry Level

$2,068/wk - $2,068/wk

1+ years exp

Framingham State University is seeking an Accountant I for their Accounts Payable department. The role involves overseeing and processing invoices, communicating with departments and vendors, and creating financial reports using various software tools.

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Responsibilities

Oversee, review and process a high volume of invoices and other transactions for timely payment and to take advantage of vendor discounts

Communicate with and assist departments via email and phone re: the receiving and approval of invoices

Communicate with vendors via email and telephone regarding invoice discrepancies and invoice payments

Research and reconcile any invoice previous balance and credits

Process procurement card and EFT payment transactions

Coordinate the scanning of invoices and other documents using the Banner Extender module and file and organize invoices and other related documents

Process MMARS (the Commonwealth of Massachusetts accounting system) invoices in Banner and MMARS

Assist in maintaining certain information such as utilities charges using Excel spreadsheets

Run and analyze reports on a daily and monthly basis to prepare invoices for payments, to reduce accounts payables and open purchase orders

Create financial reports (vendor history/detail, trial balance, meal plan bill analysis, general ledger transaction detail, etc.) using the Argos reporting software

Back up to other accountants and staff during vacation, personal, sick, and peak times

Review and enter signed off budget entries and journal entries to be approved and finalized

Perform complex reconciliations of vendor invoices to supporting documentation

Assist in the writing, revision, improvement, and implementation of all accounts payable, budget request, and other accounting procedures and job aids

Assist in the implementation of new technologies to improve administrative processes; assist in the drafting, revising, improving, documenting, and implementation of policies, procedures, and internal control processes

Review accounting and accounts payable procedures, reports, etc. for accuracy, update, and corrections and for recommending changes or improvements in university accounting procedures or operations

Perform special projects and other duties as assigned

Attend trainings as required and assist in all areas of the Business Office as needed

Reliable and consistent attendance and punctuality are expected for this position

Qualification

Accounting experienceData entryFinancial reportingBanner softwareExcel proficiencyAnalytical skillsOrganizational skillsCommunication skillsTeamwork

Required

Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below

Ability to think and work independently and in a team setting, to be detail oriented, meet deadlines and willing to learn new computer applications

Excellent analytical, data entry, organizational, and oral and written communication skills

Ability to work effectively and professionally with faculty, staff and vendors