KBI Biopharma · 3 weeks ago
Associate Director, Program Management
Durham, NC
Full-time
Onsite
Lead/Staff, Director/Executive
$160K/yr - $190K/yr
10+ years expKBI Biopharma is a global leader in biopharmaceutical development and manufacturing, empowering life science companies to bring new medicines and vaccines to the world faster. The Associate Director of Program Management will lead a team, manage client relationships, oversee project timelines, and ensure exemplary client service while driving business delivery in a sustainable manner.
BiopharmaBiotechnologyHealth CareManufacturing
Responsibilities
Client Management
Oversees increased complexity in demand of projects, such as government- supported programs (BARDA, DOD etc), high profile clients of strategic importance
Responsible for relationship and account management for assigned clients/portfolios plus oversight of projects managed by direct reports
Provides sound judgments and technical / regulatory recommendations on drug development to clients
Cultivates Client relationship. Provides timely and appropriate reporting of Issues/Risks to leadership
Manages client expectations efficiently. Maintains strong working relationships with all client representatives. Able to mend and/or develop client relationships
Supports PM-VOC process; recommends and/or implements initiatives to identify and address opportunities to improve client service
Primary point of contact for all Client communications and coordination of third- party vendor and project needs
Program Management
Manages project timelines through all phases of development, from project award and kick-off through close-out
Ensures that projects are conducted on time, within scope and budget, and meet Client agreed- upon quality standards and expectations through cross- functional project team alignment
Develops, manages, and updates project plans in a timely manner. Communicates project status, progress, timelines, changes in schedule, scope changes, technical and/or quality issues to all relevant personnel in the company, and with the Client
Schedules, facilitates and documents program related client team meetings, including issuance of agenda, action items, meeting minutes, client communications, etc
Leads cross-functional teams without direct authority by casting a clear vision of project objectives/priorities and motivate the team to achieve them. Able to resolve conflict and foster collaborative partnerships with others to achieve peak performance with minimal assistance from manager or delegate
Analyzes risk, establishes contingency plans and identifies trigger events and responsibility for initiating mitigating action. Gathers stakeholder input and ranks the top project risks in terms of total impact
Facilitates discussion regarding portfolio priorities (resolving resource conflicts)
Participates in strategic initiatives for PMO and Clients. Able to suggest and champion the implementation of improvements to systems and processes
Promotes KBI capabilities and manages business discussions
Staff Management
May have up to 4 direct reports which may include leadership levels that also have direct reports
Monitor and manage staff compliance to PMO project delivery processes
Support appropriate development of staff providing training and mentoring in line with their role and experience
Accurately evaluate the performance levels of direct reports and communicate openly with constructive feedback to develop potential
May participate in panel interviews of Program Manager candidates
Business/Financial Management
Schedules and facilitates strategic client discussions and Joint Steering Committee meetings as required with Senior/Executive Leadership participation and support. Generates meeting minutes and actions items for follow-up
Manages the technical and strategic development of the program drawing on relevant Technical leadership from across the organization. This process includes generating and presenting resulting proposals and change orders to the client as appropriate
Directs and supports the client with project strategy. Able to suggest and be involved in the implementation of improvements to systems and processes; support PMO with PLF readiness as required
Manages all contractual and financial aspects of the project, including finalization of change order and subsequent amendments, monthly budget reviews, forecasting, materials review, assessment of work performed and appropriate Client invoicing and vendor payments
Oversees timely revenue management and forecasting; identifies opportunities for gap closure within team and executes accordingly
Assists Business Development Department in development of proposals as needed
PMO Support
Acts as a contributing member of Program Management Organization
Leads or contributes to departmental initiatives as appropriate, including procedure development and improvement
Cross-site portfolio leadership OR process ownership; work with PMO and local team to continuously improve PM and project delivery practices. May own a PMO process, responsible for training tools and associated change management
Own and manage the site goals and objectives (Balanced Score Card) for self and team
Represent or deputize for PMO senior staff as required
Other duties as required
Qualification
Required
Minimum bachelor's degree required, preferably in science or related discipline MBA or advanced degree a plus
PMP certification (current or planned in the immediate future)
Minimum 10 years industry experience, with 5 years or more direct project management experience Prior experience effectively managing projects in pharmaceutical or biotech company, CDMO, CRO or related experience required
Demonstrated experience in building project management tools/templates, improving project systems and implementing best practices
Adaptability and flexibility including the ability to manage deadline pressure, ambiguity and change Ability to build teams and generate a spirit of collaboration while coordinating diverse activities and groups
Familiarity with Good Manufacturing Practices
Preferred
Previous personnel management is a plus
Benefits
Annual bonus structure for all employees
Medical, dental, and vision coverage
Paid PTO and holidays
401K matching with 100% vesting in 60 days
Employee recognition programs
Company
KBI Biopharma
KBI Biopharma, Inc. (KBI) is a leading development and contract manufacturing organization serving the biopharmaceutical industry. We help
1001-5000 employees
H1B Sponsorship
KBI Biopharma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (11)
2023 (18)
2022 (26)
2021 (14)
2020 (21)
Funding
Current Stage
Late StageTotal Funding
$109.47MKey Investors
JSR
2025-10-01Corporate Round· $99.87M
2016-12-08Series Unknown
2009-09-22Series Unknown· $9.6M
Leadership Team
Peter Carbone
Chief Operating Officer
Sigma Mostafa
Chief Scientific Officer
Recent News
Kalaris Therapeutics, Inc.
2025-11-14
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