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University of California, Merced · 2 months ago

Custodian Administrative Coordinator (On-site)

Merced, CA

Full-time

Onsite

Mid Level

$27.17/hr - $38.61/hr

3+ years exp

The University of California, Merced is the newest of the University of California system's campuses and is seeking a Custodian Administrative Coordinator. This role involves overseeing administrative processes in support of the Auxiliary Custodial department, serving as the primary contact for administrative functions, and ensuring effective communication and operational efficiency.

Education

Responsibilities

Implement administrative processes to support employee absences and ensure effective communication regarding operational coverage

Oversee the administrative tasks related to annual shift bidding and shift assignments within the department

Lead and document progressive discussions regarding the annual and ad-hoc shift bidding processes for the department

Serve as a liaison with AFI Administration concerning position requests, recruitment, and other HR functions

Coordinate with campus partners and other units to ensure smooth operations

Engage in ongoing conversations focused on process improvement in this area

Maintain comprehensive staff rosters for the auxiliary custodial team

In partnership with Human Resources, regularly update and maintain staff seniority lists by classification

Develop and document standard operating procedures for administrative tasks and business processes within the department

Streamline and make administrative processes accessible to support departmental operations and client services

Regularly engage in discussions about process improvement to assess the department’s needs and implement changes promptly with a proactive planning approach

Ensure compliance with campus and audit processes in alignment with business operations including personnel documentation and product inventory and ordering, in collaboration with departmental leadership

Oversee and create a training and project schedule in collaboration with departmental leadership

As training processes evolve, actively engage in planning and communicating the training schedule, and suggest improvements as needed

Ensure proper documentation of training materials and compliance documentation, responding to needs as they arise

Facilitate ongoing discussions with individuals regarding training planning, including communication with equipment vendors and campus health and safety staff

Procure the supplies and equipment necessary for departmental productivity

Support the contract routing processes for the department

Act as the primary point of contact for the Housing Custodial team within AFI Administration, addressing inquiries and facilitating communication among campus units

Develop, maintain, and implement standard operating procedures and guidelines

Assist with the daily administrative needs of the department

Plan, monitor, and evaluate the progress of multiple complex projects simultaneously as prioritized by departmental leadership

Collaborate with both internal and external stakeholders to ensure the smooth execution of administrative tasks

Maintain accurate records and provide reports on project outcomes

Monitor and assess the progress and outcomes of various projects to ensure alignment with departmental goals

Maintain active involvement in departmental conversations as it relates to administrative support needs and participate in solutions

Create a customer-focused environment by promptly addressing inquiries and providing professional solutions

Build and foster positive working relationships with colleagues, students, staff, and faculty

Work in coordination with various campus units to ensure smooth operations and services

Collaborate with both internal and external stakeholders to ensure the effective execution of tasks

Qualification

Administrative operationsOrganizational skillsProject managementCustomer serviceCommunication skillsCollaborationPoliciesFacilities experienceAttention to detailTime managementCritical thinkingActive listeningConfidentiality

Required

High school diploma and/or equivalent certification/experience/training. High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent

Three (3) years administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required OR

Associates degree and one year of administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. OR

Bachelor's degree and administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required

Foster a customer-focused environment by addressing inquiries professionally

Demonstrated experience in administrative operations, preferably in higher education or public sector

Ability to establish and maintain collaborative relationships with campus departments; ability to work with diverse stakeholders

Excellent organizational skills with attention to detail and accuracy

Ability to manage multiple projects in a fast-paced environment

Experience with facilities teams in an administrative capacity

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications

Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills

Ability to manage sensitive information with discretion and maintain confidentiality

Background check required