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USAJOBS · 2 months ago

PROGRAM ANALYST (Title 32)

Norman, Oklahoma, USA

Full-time

Onsite

Entry, Mid Level

$61K/yr - $79K/yr

2+ years exp

USAJOBS is seeking a Program Analyst for the Oklahoma Army National Guard. The role involves serving as an analyst and consultant for the management and administration of programs, providing technical guidance, and managing budget functions to support essential state Army National Guard missions.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serve as the analyst and consultant for the management and administration of programs within the directorate or division

Serve as key coordination point for all program requirements

Provide expert technical guidance and specialized team leadership to civilian and military employees

Plan, organize, perform technical analyses as required, and manage budget functions to support programs essential to state Army National Guard daily readiness missions

Utilize particular areas of expertise to foster technical excellence in an environment conducive to teaming among service providers and customers to meet state Army National Guard requirements

Review, evaluate and analyze obligations and expenditures

Prepare directorate or division summaries from reports submitted by Major Subordinate Commands (MSC)

Summarize and interpret significant data collected and relate this data to the organizations program actions; identify and analyze deficiencies in resource consumption, training, workload and scheduling, and evaluate deviations from standards, plans, and estimates to determine cause and impact on missions

Assist management in interpretation and utilization of reports and information provided

Develop various visual media to present trends, performance status, capability and related management information

Aid functional areas in identifying areas of record documentation and procedures which can be streamlined, combined or improved and initiate methods to operate under the new or revised system

Implement management control plans

Provide guidance and instructions to subordinate organizations for proper management of programs

Determine and issue funding allocations and monitor expenditure to ensure allocations are being utilized as planned and are not being exceeded

Adjust allocations as needed and report expenditure status to management and National Guard Bureau (NGB) as required

Based on budget guidance received from higher headquarters, develop an annual budget for programs

Review prior and current budgets/funding trends, compile funding projections and prepare funding recommendations

Anticipate requirements for training and operations funds by reviewing execution plans and recommend appropriate action such as reprogramming funds from one program to another to correct funding shortfalls

Review the status of program milestones and request payment of funds after it has been determined that the requirements have been properly satisfied

Research and interpret personnel and training regulations, DA Pam's, Circulars, and NGB guidance

Work concurrently with management to develop state program policies and procedures

Provide advice and assistance to management on accountability and legality of operating programs

Make MSC assistance visits to ensure policies and procedures are being adhered to

Conduct training for proper management and accountability of programs

Assist management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget (SOB)

Review data on program requirements, manday requirements, and commercial transportation requirements to support and justify each separate program to include by appropriation/activity

Develop and prepare current year program spreadsheets

Advise management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments

Verify that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures

Ensure resources are available and are being properly and effectively expended to support program objectives

Monitor and track obligations and expenditures throughout the execution phase

Investigate and prepare explanations of deviations from estimates or program objectives and develop recommendations to managers for budgetary adjustments

Formulate and review all Annual Funding Guidance/Programs (AFG/AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed

Review trends and perform analysis of separate budget activities then provide information to management

Project requirements for program requirements

Qualification

Budget analysisProgram managementPolicy developmentAnalytical skillsManagement principlesTeam leadershipCommunication skillsInterpersonal skills

Required

Successful completion of a full 4-year course of study in any field leading to a bachelor's degree

Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management

Experience using computer and automation systems

At least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques

Experience analyzing, interpreting and developing policies and procedures of local management

Applied knowledge of management principles, organizational theory and techniques of analysis

Knowledge of agency administrative guidance and operating procedures coupled with analytical ability to develop information required by the chief to determine feasibility and legality of proposed program and operational plans

Knowledge of and ability to prepare and present detailed briefings to the chief, management and other involved individuals on subjects pertinent to the organization's functions

Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission

Must be able to obtain and maintain the appropriate security clearance of the position

Males born after 31 December 1959 must be registered for Selective Service

Federal employment suitability as determined by a background investigation

May be required to successfully complete a trial period

Participation in direct deposit is mandatory