Gartner · 2 months ago
Conference Planner, Exhibit Operations
Irving, TX
Full-time
Hybrid
Entry, Mid Level
$49K/yr - $75K/yr
1+ years expGartner, Inc. is a global leader in delivering actionable business and technology insights. The Conference Planner will oversee exhibit operations and sponsorship fulfillment for Gartner’s Senior Leaders conference portfolio, focusing on project management, budget management, and client relations.
Business DevelopmentConsultingInformation Technology
Responsibilities
Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling
Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement
Manage event budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively
Attend events as the onsite lead for exhibit delivery including managing the production schedule, agency partners and vendors and event staff
Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities
Analyze data to determine best course of action on various event elements
Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients
Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention
Liaise with key event partners and team members (internal and external) to ensure successful event execution; build and maintain good relationships by establishing trust and a working partnership
Qualification
Required
Bachelor's Degree preferred
1-3+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
Proven event operational skills including production schedules, budget management and event staffing
Project management experience on detailed programs with multiple variables and dependencies
Proven experience in managing agency and vendor partners
Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
Creative, innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Strong oral & written communication skills
Excellent written/oral communication and presentations skills
Effective problem solving, time management and organization skills
Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
Passionate approach/methodology to deliver exceptional results
Ability to thrive in high pressure situations
Willingness to travel, domestic and international
Benefits
Generous PTO
A 401k match up to $7,200 per year
The opportunity to purchase company stock at a discount
Company
Gartner
Gartner provides fact-based consulting services, helping clients use and manage IT to enhance business performance.
10001+ employees
H1B Sponsorship
Gartner has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (51)
2024 (43)
2023 (60)
2022 (66)
2021 (96)
2020 (71)
Funding
Current Stage
Public CompanyTotal Funding
$800M2025-11-13Post Ipo Debt· $800M
1993-10-15IPO
Leadership Team
Eugene Hall
CEO
Patrick Stakenas
Vice President, Team Manager - Tech CEO Go To Market - High Tech and Invest Research
Recent News
Computer Weekly
2026-01-22
TechChannel News
2026-01-22
Digital Commerce 360
2026-01-18
Company data provided by crunchbase