Red Tettemer O'Connell + Partners · 2 months ago
Billing Coordinator
Philadelphia, PA
Full-time
Onsite
New Grad, Entry LevelRed Tettemer O'Connell + Partners is seeking a Billing Coordinator who will act as a critical liaison between the finance department, project teams, and executive leadership. The role involves ensuring accurate project accounting, timely data entry, and streamlined financial processes while supporting revenue projections and maintaining financial records.
AdvertisingMarketingPublic Relations
Responsibilities
Liaison Between Project and Finance Teams
Ensure proper accounting of projects, including accurate revenue and expense recognition and timing
Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows
Project Monitoring and Reporting
Track project scope (budget/hours), usage to date, and remaining budget/hours
Maintain a monthly project revenue and expense report for finance teams and executive leadership
Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results
Ensure projects remain profitable and on track during execution
Meet monthly with leadership to review project status and address potential issues
Data Entry and System Management
Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills
Set up and maintain new clients, projects, and vendors in financial systems
Purchase Orders (POs) and Vendor Management
Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets
Project Administration
Monitor timesheets to ensure timely and accurate input
Address and correct timesheet errors as needed
Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete
Revenue Management and Projections
Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve
Support the development of accurate revenue projections to assist teams and leadership in financial planning
Qualification
Required
Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation
Excellent attention to detail and accuracy in data entry and reporting
Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes
Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation
Strong organizational and time management skills to prioritize tasks and meet deadlines
Effective communication skills to ensure alignment across teams and stakeholders
Preferred
Prior experience in billing coordination, finance support, or project management roles preferred
Benefits
401(k) plan opportunity
A solid health benefits package, all on us
A stocked kegerator with rotating brews (goes well with #2)
Our agency wellness program. We call it Cowboy Strong
Vacation policy: We all take them and love the refreshing feeling they offer, so our policy is unlimited vacay
Company
Red Tettemer O'Connell + Partners
Red Tettemer O'Connell + Partners is a marketing and advertising company that offers advertising services.
Founded in 1996
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2024-02-22Acquired
Leadership Team
Steve O'Connell
Partner / Co-Chief Creative Officer
Recent News
Philadelphia Business Journal
2025-01-17
Company data provided by crunchbase