Toyota Research Institute · 2 months ago
Senior Executive Assistant
Los Altos, CA
Full-time
Hybrid
Senior Level, Lead/Staff
$142K/yr - $213K/yr
8+ years expToyota Research Institute (TRI) is on a mission to improve the quality of human life by developing new tools and capabilities. They are seeking a highly skilled Senior Executive Assistant to support the VP, Communications, managing schedules, global travel, and diverse communications priorities.
Artificial Intelligence (AI)AutomotiveConsumer ResearchMachine LearningProduct Research
Responsibilities
Partner with other Executive Assistants to coordinate schedules, staff meetings, and track actionable items, maintaining transparency and consistency
Handle incoming correspondence, prioritize requests, and independently follow through on behalf of the VP, Communications
Anticipate needs and coordinate resources to proactively support leadership priorities
Serve as a trusted gatekeeper, managing calendars across multiple time zones with a strong understanding of organizational priorities
Coordinate highly complex domestic and international travel, working closely with the Liaison Office
Collaborate with the Communications team to handle press, media, speaking engagements, and event logistics
Support the calendaring and workflows of the communication teams' new content studio
Assist in developing agendas, preparing presentations, drafting content, and conducting background research
Build and maintain positive professional relationships across internal and external stakeholders
Prepare and handle expense reports, filing systems, and document retention processes
Ensure compliance with organizational policies and decision-making protocols
Adapt schedules to accommodate international time zones and non-standard business hours
Provide seamless C-Suite office coverage in collaboration with other Executive Assistants
Contribute to company-wide special projects as needed
Qualification
Required
Minimum 8+ years of administrative experience, with at least 4+ years supporting C-Level executives (or equivalent)
Outstanding verbal and written communication skills
Excellent judgment and decision-making skills, with the ability to balance strategic perspective and tactical execution
Highly detail-oriented and organized, with the ability to manage multiple concurrent assignments under tight deadlines
Demonstrated ability to act with integrity, discretion, and professionalism at all times
Flexible and adaptable; comfortable with ambiguity and shifting priorities
Proficient in MS Office and Google Suite, Asana project management software; able to quickly learn new technologies and platforms
Familiarity with video conferencing platforms such as Zoom, Microsoft Teams, and Google Hangouts
Team-oriented attitude, able to collaborate effectively with peers while working independently
Preferred
Bachelor's degree strongly preferred
Previous experience managing executive inboxes is highly preferred
Benefits
401(k) eligibility
Various paid time off benefits, such as vacation, sick time, and parental leave
Annual cash bonus structure
Company
Toyota Research Institute
Toyota Research Institute is an R&D enterprise with an initial focus on artificial intelligence and robotics.
201-500 employees
H1B Sponsorship
Toyota Research Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2020 (7)
Funding
Current Stage
Growth StageLeadership Team
Gill Pratt
CEO
Phillip Zackler
Chief Operating Officer and General Counsel
Recent News
2025-12-18
Company data provided by crunchbase