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Koniag Government Services · 3 days ago

Administrative Assistant II

Washington, DC

Full-time

Onsite

Mid Level

4+ years exp

Koniag Government Services is seeking an Administrative Assistant II to support Kadiak and their government customer. The role involves processing complex office actions, maintaining confidential information, and providing administrative support to the management team.

EnterpriseGovernmentProfessional Services

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint

Assist with new hire orientation for Government employees

Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return

Provide input into the Management Information System (MIS)

With Government provided input, use MIS to report current and future activities

Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL)

Track and verify Government employee’s award/recognition payments, transit reimbursements

Respond to routine questions on policy and procedures, and/or provide reports, such as Contractor employee turnover or time and attendance

Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock

Utilize Federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)

Answer incoming calls (external and internal) to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis

Organize, type, collate and file sensitive material

Maintain the Director’s calendar of upcoming events, guest log, appointments, and other activities

Review incoming documents and take appropriate action/distribution

Track and monitor the status of memoranda, correspondence and taskers

Inform personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation

Assist with travel arrangements using online Travel Manager system

Prepare briefing materials and compile reports

Provide support to other projects or tasks as required

Receive deliveries and arrange for pick-up of outgoing shipments

Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings

Receive and sort incoming/outgoing administrative mail

Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day

Admit and welcome visitors into facility and maintains visitor log-in files

Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges

Liaise with building management to report and resolve maintenance issues

Operate office equipment, including but not limited to document scanners, telephones, intercoms, label printers, and cameras

Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)

Qualification

MS Office SuiteFederal personnel rulesDocument managementOrganizational skillsCommunication skillsTime management

Required

Ability to adapt to changes in procedures and assignments

Ability to establish working relationships at all organizational levels

Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)

Ability to accurately manage taskers and assignments

Ability to disseminate information and/or requests to all office personnel and compile responses

Secret clearance required

HS diploma (2-year college degree preferred)

Four (4) years of experience as an Administrative Assistant in an office environment

Two (2) years of experience supporting at an executive level

Five (5) years of experience utilizing a variety of office software, specifically: MS Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook

Demonstrated experience with document management, preferably for a legal department or other office

Demonstrated ability to prioritize and organize simultaneous workflow duties