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Aretum · 6 hours ago

Management Analyst/Action Officer

Arlington, VA

Full-time

Hybrid

New Grad, Entry Level

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to customers across defense, civilian, and homeland security sectors. The Management Analyst/Action Officer will conduct research, prepare reports, and provide administrative support while coordinating various tasks and meetings for government staff.

ConsultingInformation Technology

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance

Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures

Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the organizational travel system

Writing and editing memos, developing spreadsheets, filing, and copying documents

Compiling correspondence, briefing materials, talking points, and reports for review/approval by Government staff

Coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for staff

Coordinating media appearances/interviews and congressional meetings/briefings in accordance with policies and procedures

Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees

Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved

Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures; drafts responses to written request; corrects and completes clearance documentation

Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience

Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication

Providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations

Conducting off-site meeting venue research, as needed

Planning and facilitating working sessions and other efforts as requested by Government staff

Organizing briefing materials and action items by preparing binders or as requested by Government staff

Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents

Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands

Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information

Qualification

Microsoft SkillsConsulting SkillsSharePointPower BIVisioProactive Work StyleAdaptability

Required

Solid Microsoft Skills

Able to juggle priorities across multiple executives

Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements

Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data

Strong background in Microsoft including Excel, PowerPoint, OneNote, Word - additional bonus for working knowledge of Power BI and Visio

Adaptable skill set where you are able to quickly pivot in supporting executives in meeting management, organizing and outreach with other personnel to set up meetings including logistics in support of those meetings

Able to utilize SharePoint to manage information - an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities

Strong pro-active work style - able to take minimal direction and be productive in advancing organizational initiatives where necessary