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SCAN · 14 hours ago

Executive Assistant

Long Beach, CA

Full-time

Hybrid

Mid Level

$27.98/hr - $36.78/hr

3+ years exp

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. The Executive Assistant provides administrative support to the CVP, General Manager, and department, ensuring smooth operations through various administrative tasks and collaboration with team members.

Elder CareHealth CareHome Health CareMedical

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Provides administrative support as required by the respective CVP, General Manager and related team members, including but not limited to, answering telephones; maintaining calendars; coordinating travel arrangements, preparing and submitting expense reports; screening and organizing mail and other communications

Prepares and distributes all necessary reports and documents from the respective executive and related team members, as directed

Schedules, coordinates, and prepares for regular team meetings and other recurring or ad-hoc meetings. Responsibilities include agenda preparation, meeting material preparation and distribution, room set up, and general logistics to ensure a smooth participation experience

Records and prepares minutes of meetings as requested

Composes clear, accurate, and concise letters, reports, and other correspondence. May include Board documents and communications

Manages records by filing and maintaining documents. Maintains privacy and confidentiality of all materials—electronic and hardcopy

Maintains department supplies inventory

Provides general administrative assistance as needed

Manages department invoicing by processing, filing and maintaining documents

Works collaboratively with related departments

Contributes to team effort by accomplishing related results as needed

We seek Rebels who are curious about AI and its power to transform how we operate and serve our members

Actively support the achievement of SCAN’s Vision and Goals

Other duties as assigned

Qualification

Executive Assistant ExperienceConfidential Information ManagementMulti-taskingOrganizational SkillsInterpersonal SkillsWritten CommunicationVerbal Communication

Required

Associate's degree or comparable combination of education/experience and/or training will be considered equivalent to the education

3-5 years of executive assistant experience

Strong interpersonal skills, including excellent written and verbal communication skills

Strong organizational skills

Ability to handle multiple tasks simultaneously and work independently with minimal supervision

Ability to manage and maintain confidential information

Benefits

An annual employee bonus program

Robust Wellness Program

Generous paid-time-off (PTO)

11 paid holidays per year, plus 1 additional floating holiday

Excellent 401(k) Retirement Saving Plan with employer match

Robust employee recognition program

Tuition reimbursement

Company

SCAN

About SCAN Keeping Seniors Healthy and Independent–that’s been our mission for more than 40 years.

Founded in 1977

Long Beach, California, USA

1001-5000 employees

https://www.thescangroup.org/

H1B Sponsorship

SCAN has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (3)

2023 (6)

2022 (6)

2021 (5)

2020 (6)