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NEOGOV · 2 months ago

Recruitment Assistant

Naperville, IL

Full-time

Onsite

Entry Level

$23.77/hr - $26.15/hr

3+ years exp

The City of Naperville is looking for a highly organized administrative professional to provide support for the Human Resource's Recruitment team. This role involves scheduling interviews, maintaining recruitment files, assisting with onboarding processes, and providing exceptional service to applicants and staff in a fast-paced environment.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provide day-to-day administrative support in all areas of recruiting and onboarding while maintaining confidentiality and attention to detail

Schedule and coordinate interviews, including communicating with applicants and hiring managers and preparing interview materials

Maintain and organize recruitment files, applicant records, and related documentation in compliance with state and federal regulations

Assist with onboarding processes by preparing new hire paperwork, coordinating background checks, conducting reference checks, post-offer screenings, and ensuring compliance with employment requirements

Organize and occasionally present information during new employee orientations

Respond to applicant and employee inquiries by phone and email

Update and maintain job postings within the Applicant Tracking System (ATS) and assist with posting advertisements to various job boards and platforms

Manage employee IDs and badge access through the badging system

Provide backup coverage for HR reception as needed

Support special projects and HR initiatives

All other duties as assigned