Daikin Comfort · 6 days ago
Administrative Assistant 3
Lenexa, KS
Full-time
Onsite
Mid, Senior Level
6+ years expDaikin Comfort is seeking an Administrative Assistant to provide support for the assigned department, managing various office duties and customer service tasks. The role involves calendar management, meeting coordination, and ensuring alignment with business objectives.
Consumer ElectronicsConsumer GoodsHeating Ventilation and Air Conditioning (HVAC)ManufacturingMechanical Engineering
No H1B
Responsibilities
Perform the full range of diverse administrative activities
Serve as a central point of liaison with other departments and external
Assist in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
Manage contact lists including phone and email
Create, update and maintain electronic and hard copy documents/files
Process invoices, A/P vouchers and expenses reports
Prepare documents, filing and other general offices duties as required
Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
Set and confirm appointments; schedule and coordinate meetings, conferences, etc
Generate, analyze and deliver various reports as required
Assist with travel arrangements as needed
Order and maintain supplies including office supplies, business cards, etc
Plan, assign and review the work of others
Train others in work procedures
Organize and prioritize work activities
Analyze problems, evaluate alternatives and make sound recommendations
Perform additional projects/duties to support ongoing business needs
Qualification
Required
6+ years of experience in customer service and administrative role
3+ years of office management experience
High School diploma
Effective and high quality Customer Service/Relationship management skills via walk-ins, phone, and email
Ability to effectively establish positive professional working relationships with internal, external customers and employees
Strong technical knowledge of administrative and clerical procedures and systems
Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
Professional verbal and written communication skills including questioning and listening skills
High level of attention to detail and accuracy; effective problem solving skills
Ability to multi task and work independently with little supervision
Strong organizational and time management skills including effective prioritization skills
Ability to use discretion and handle sensitive confidential information
Positive, professional attitude, with ability to diffuse negative situations
Professionalism – patience, poise and tact
Displays confidence and control at all times
Ability to thrive in a faced paced, constantly changing environment
Ability to apply strong work ethics and integrity on the job
Perform the full range of diverse administrative activities
Serve as a central point of liaison with other departments and external
Assist in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
Manage contact lists including phone and email
Create, update and maintain electronic and hard copy documents/files
Process invoices, A/P vouchers and expenses reports
Prepare documents, filing and other general offices duties as required
Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
Set and confirm appointments; schedule and coordinate meetings, conferences, etc
Generate, analyze and deliver various reports as required
Assist with travel arrangements as needed
Order and maintain supplies including office supplies, business cards, etc
Plan, assign and review the work of others
Train others in work procedures
Organize and prioritize work activities
Analyze problems, evaluate alternatives and make sound recommendations
Perform additional projects/duties to support ongoing business needs
Applies advanced knowledge of job area typically obtained through advanced education and work experience
Manages projects and processes while working independently and with limited supervision
Coaches and reviews the work of lower-level professionals
Problems faced are difficult and sometimes complex; takes a new perspective on existing solutions
Preferred
Associate's degree highly preferred
Company
Daikin Comfort
Daikin Comfort is an air conditioning manufacturing and service providing company.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Lisa Mestayer
Project Manager, CEO Staff
Shu Kawasaki
Director-CEO Staff
Recent News
2025-12-02
2025-09-17
Company data provided by crunchbase