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Augusta University · 3 hours ago

Administrative Assistant 1

Augusta, GA

Full-time

Onsite

Entry Level

$15.77/hr - $18.89/hr

3+ years exp

Augusta University is Georgia's innovation center for education and health care, and they are seeking an Administrative Assistant I to provide comprehensive administrative, operational, and financial support to the Director and staff of the Academic Success Center. This role is essential for ensuring the efficient day-to-day operation of the ASC, managing front office functions, and facilitating communication and organization across multiple locations.

Higher Education

Responsibilities

Serve as the primary administrative support to the Director and ASC leadership team, including scheduling meetings, managing calendars, coordinating appointments, and preparing materials

Oversee daily office operations across two primary locations and one satellite site, ensuring efficiency and consistency in service delivery

Provide frontline service to students, faculty, staff, and external stakeholders via in-person, phone, and email interactions; greet guests and direct inquiries appropriately

Manage departmental communications, including the ASC email account, correspondence, and recordkeeping for staff, programs, and student engagement

Process paperwork according to established workflow structures, including travel, purchasing, payroll, and other administrative documentation

Maintain office supplies, manage inventory, and coordinate mail distribution

Support program and event logistics, including room reservations, catering, and VIP accommodations, in collaboration with ASC staff

Troubleshoot technical or scheduling issues and assist with the coordination of staff meetings and documentation

Support student employees and volunteers by tracking timekeeping, Federal Work-Study allocations, and performance documentation

Assist with recruiting, onboarding, and maintaining accurate employment records in compliance with ASC and university policies

Assist the Director and Assistant Director with planning, reporting, and operational initiatives

Compile and analyze data for institutional reporting, coordinate cross-functional communication, and support departmental compliance with policies and procedures

Provide additional administrative or project support as directed to advance ASC initiatives and ensure operational continuity

Perform all other duties as assigned

Qualification

Microsoft OfficeAdministrative processesEvent planningCustomer serviceInterpersonal skillsWritten communicationVerbal communicationDetail-orientedProblem solvingOrganizational skills

Required

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions

Proficient in Microsoft Office, administrative processes, and other computer software/databases

Excellent interpersonal, written, and verbal communication skills

Detail-oriented with strong prioritization and organizational skills

Demonstrated professionalism

Ability to maintain confidentiality

Ability to manage multiple tasks efficiently

Problem solving ability

Ability to work independently and collaboratively in a fast-paced, student-focused environment is essential

Preferred

Bachelor's degree from an accredited college or university with experience in marketing, event planning, human resources, and/or customer service

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees