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The HFW Companies · 1 day ago

Administrative Project Coordinator

Atlanta, GA

Full-time

Onsite

Senior Level

5+ years exp

The HFW Companies is a network of partner firms including Macgregor Associates Architects, a leading architectural practice. The Administrative Project Coordinator will support architectural design teams by coordinating schedules, managing documentation, and facilitating communication to ensure smooth project operations.

FinanceFinancial ServicesProfessional ServicesVenture Capital

Hiring Manager

Hortencia Williamson

Responsibilities

Provide day-to-day project coordination and administrative support to multiple design teams (project managers and project coordinators)

Coordinate communication between internal design teams, clients, and consultants to ensure project information is accurate and up to date

Tracking project documentation, submittals, RFIs, and other construction administration records

Help organize and prepare materials for meetings and presentations

Maintain project files, drawing logs, and correspondence in accordance with firm standards

Monitor project progress and help track deliverables, submittals, deadlines, and approvals

Contribute to a culture of collaboration and continuous improvement within the project teams

Support firm-wide initiatives and assist with special projects as needed

Qualification

Project coordinationMicrosoft Office SuiteCommunication skillsOrganizational skillsFlexibleInterpersonal skillsAttention to detailSelf-motivated

Required

Minimum of 5 years of professional experience in project coordination, administrative, or support role within the architecture, engineering, or construction industry

Strong communication and interpersonal skills for interfacing with clients, consultants, and internal teams

Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) required

Experience supporting fast-paced, deadline-driven project environments

Self-motivated, flexible, and eager to grow into greater responsibilities over time

Preferred

Bachelor's degree is preferred but not required

Benefits

Paid time off

Paid holidays

Bereavement leave

Fully paid maternity leave

401(k) pension plan

Medical insurance

Life insurance

Long-term disability insurance

Accidental death and dismemberment insurance

Cafeteria plan with pre-tax options for medical and dependent care expenses

Professional registration support

Performance-based bonuses

Flexible work hours

Company

The HFW Companies

RESHAPING COLLABORATIVE INFRASTRUCTURE DESIGN Our vision: To build a preeminent network of legacy partners in architecture and engineering (AE) design that provides a gateway to accelerated growth and leverages our partners’ collaborative expertise to support one another and the greater good of clients on a national scale.

Founded in 2020

St Louis, Missouri, USA

501-1000 employees