Bluehawk LLC, Intelligence Services · 2 months ago
Administrative Assistant (AA)
District of Columbia, United States
Full-time
Onsite
Mid, Senior Level
5+ years expBluehawk LLC is a professional services firm providing intelligence and IT services to the U.S. Government. They are seeking a detail-oriented Administrative Assistant to support the Department of Homeland Security’s Countering Weapons of Mass Destruction Directorate, ensuring efficient daily operations and compliance with DHS policies.
Information TechnologyTraining
No H1B
Security Clearance Required
Responsibilities
Manage incoming phone calls, record messages, forward inquiries, and assist staff with follow-up communications
Schedule, coordinate, and provide administrative support for meetings, program reviews, interviews, and events
Draft, edit, and prepare timely responses to correspondence and taskers, ensuring compliance with DHS correspondence standards and deadlines
Maintain and update files, records, and databases, ensuring all documentation is properly organized and easily accessible (both electronic and hard copy)
Utilize Microsoft Word, Excel, PowerPoint, SharePoint, and other tools to prepare reports, presentations, and program documentation
Support records management activities and ensure all documentation meets DHS retention and security standards
Perform data gathering, basic analysis, and forecasting to support internal reports and data calls
Coordinate with CWMD travel office and federal staff to prepare and process travel authorizations and vouchers
Liaise with the CWMD Security Office to manage clearance passages, foreign visitor requests, and related administrative processes
Assist with office supply management, procurement coordination, and vendor support as required
Support personnel management processes, including tracking performance evaluations, training records, and staff updates
Serve as liaison to the Facilities Division to coordinate office space, property management, and safety requirements
Sort, screen, and distribute incoming and outgoing mail, ensuring timely delivery and proper routing
Assist in organizing CWMD-sponsored meetings, special events, and seminars to support directorate operations
Qualification
Required
Bachelor's degree or High School diploma with 5+ years of related administrative experience
Proven ability to support federal programs or executive offices in a fast-paced, mission-driven environment
Strong written and verbal communication skills with excellent attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and project management tools
Strong organizational skills and ability to manage multiple priorities simultaneously
Preferred
Prior experience supporting the Department of Homeland Security (DHS) or other federal agency
Experience with records management, data entry, and document control in compliance with federal standards
Familiarity with Concur travel systems and federal administrative processes
Company
Bluehawk LLC, Intelligence Services
Bluehawk LLC. is an intelligence services firm providing intelligence, information technology, language and training services to the U.S.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Washington Technology
2024-12-10
Company data provided by crunchbase