LJA · 1 day ago
Project Coordinator - Office Services
Houston, TX
Full-time
Onsite
Entry, Mid Level
2+ years expLJA is a company that offers exciting opportunities for career growth and employee ownership. The Project Coordinator will support the delivery of office buildouts, renovations, relocations, and portfolio projects, ensuring they are executed on schedule and within budget.
Civil Engineering
Responsibilities
Collaborating with Real Estate during the proposal and lease phases by reviewing test fits, providing construction cost feedback, and supporting space planning and budget estimates
Monitoring project expenses and maintaining accurate, up-to-date budget information
Coordinating meetings, preparing agendas, and taking minutes to track actions and decisions
Managing communication among project stakeholders, consultants, and contractors
Supporting project managers through all phases of construction, including bidding, scheduling, and tracking progress
Identifying vendors and contractors, conducting competitive bid processes, and supporting bid evaluations
Coordinating with external partners such as data cabling, furniture, access control, and AV vendors
Processing vendor invoices, paying applications, and changing orders
Updating project schedules weekly to reflect planned versus actual milestones
Ensuring responsibilities are assigned, tracked, and completed within deadlines
Assembling tenant improvement reimbursement packages and coordinating submission to landlords
Assisting with project closeout by gathering as-built drawings, warranties, attic stock, and regulatory documentation
Supporting office moves, drafting move communications, and preparing welcome packets for new locations
Creating dashboards, reports, and documentation to support data-driven decision making
Collaborating with internal departments to maintain strong working relationships and alignment across the organization
Supporting M&A integration projects by coordinating readiness of newly acquired offices and vendors
Qualification
Required
High school diploma or equivalent
2+ years of experience as a Project Coordinator or in a related role
Strong understanding of the construction process, preferably in commercial office environments
Background in real estate development, construction, or design
Proven ability to manage budgets, schedules, and administrative project documentation
Excellent written and verbal communication skills with a proactive approach to coordination and problem solving
Proficiency with Microsoft Excel, MS Project, and Outlook
Ability to work both independently and within a team environment
Valid driver's license and ability to travel to project sites as required
Demonstrated ability to act with integrity, remain organized under pressure, and collaborate effectively across departments
Preferred
Bachelor's degree, military service, or trade school experience preferred
Experience working in a cross-functional matrix environment
Familiarity with project management software tools and reporting dashboards
Strong analytical and process improvement skills
A track record of anticipating needs, communicating change effectively, and driving follow-through
A collaborative mindset and commitment to continuous improvement
Benefits
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
Family Support: Paid maternity and parental leave to help you focus on what matters most.
Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
Referral Bonuses: Know great talent? Get rewarded for helping us grow.
Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
Professional Development: Memberships to industry organizations to keep you connected and growing.
Career Growth: Great internal mobility opportunities to advance your career.
Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.
Company
LJA
Employee-Owned. Client Focused. LJA is an employee-owned, full-service, comprehensive multi-disciplinary consulting firm.
1001-5000 employees
H1B Sponsorship
LJA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
James Ross
President and CEO
Recent News
Company data provided by crunchbase