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Guidehouse · 2 months ago

Senior Data Manager, Patent Paralegal

US - MD, Bethesda

Full-time

Onsite

Mid, Senior Level

$74K/yr - $124K/yr

4+ years exp

Guidehouse is seeking a Senior Data Manager, Patent Paralegal to support the National Institutes of Health (NIH). The role involves managing user accounts, processing invoices, and supporting data quality projects related to patents and annuities.

AdviceConsultingManagement Consulting

No H1B

U.S. Citizen Only

Responsibilities

Work with the Annuity Management System (AMS) to create new user accounts, create and send out quarterly reminder reports to ICs for decisions due in next the year cycle, and perform general account maintenance

Record Drop Decisions in the system of record, and process Drop Reports and Patent Prosecution Change Reports

Work with the InstructCPI annuities system to create new user accounts, respond to data inquiry questions, and perform general account maintenance

Administer Annuities Invoice Processing including:

Download of quarterly invoices (Quarterly Invoices, Settlement Invoices and No Pay (NP) invoices)

Review of cumulative detailed report containing the listing of invoices to be paid, CAN, info, contract justification, and other data needed for each invoice

Prepare batches of invoices for payment and send to authority of record for processing

Assist the Annuities Administrator with the following tasks:

Manual processing of auto notifications for patents

Monthly data inquiry emails

Response to urgent data inquiry requests

Upload of Pay instructions from ICs to CPI database

Upload of CPI's quarterly payment data to system of record

Add annuity related details (law firm-provided documents, bibliographic and comments) to the system of record and provide list of law firm documents and system of record reminders for upcoming annuities

Support patent- and annuity-related data entry and data quality projects and make appropriate entries in the system of record

Train and learn to perform duties in NIH Technology Transfer Systems (NIH TechTracS and ETT)

Attend weekly and/or monthly meetings with the Program Leader to identify any issues. Specific weekly/monthly meetings may include: a status report on progress of work performed under this task order; suggestions for performance or work process improvement; direction of ongoing activities identification/resolution of problems or complaints; anticipated contractor absences; file checks; discussion of other records or management issues; and report of all activities performed during the previous month. Attend ad hoc meetings as directed by the Program Lead

Qualification

Paralegal experienceAnnuity Management SystemData entryMicrosoft ExcelAdobe AcrobatCommunication skillsTeam collaborationProblem-solving

Required

A Bachelor's degree or an Associate degree plus TWO (2) years of experience or EIGHT (8) years of experience as a paralegal in lieu of Bachelor's degree

Minimum of FOUR (4) years of experience as a paralegal

Ability to support senior-level staff and clearly relay concepts and information

Must possess advanced computer skills, which include Microsoft applications

Must be able to OBTAIN and MAINTAIN a Federal or DoD 'PUBLIC TRUST'; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse

Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred