Wavecrest Management · 3 months ago
Administrative Assistant - PACT
Richmond Hill, GA
Full-time
Onsite
Mid Level
4+ years expWavecrest Management is a full-service management company that has been in operation since 1979, managing multiple properties across New York City. They are seeking a highly organized Office Assistant with a legal background to provide comprehensive administrative support to the Director of Operations, focusing on tenant-related legal matters.
Real Estate
Responsibilities
Provide comprehensive administrative support to the Director of Operations PACT Development, including managing email correspondence, and drafting and distributing memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule meetings both in-office, off-site, and via videoconference, ensuring all logistical details are handled efficiently
Distribute memos and other important documents to NYCHA PACT sites in the Bronx
Assist with tenant-related legal matters, including the preparation and management of legal documents, tenant notices, and compliance reports
Monitor and ensure deadlines are met, proactively adjusting to changing priorities
Coordinate complex scheduling and calendar management, ensuring smooth communication and information flow to senior executives
Maintain a professional and positive image for the organization when interacting with tenants, legal representatives, and other stakeholders
Provide office support, including document preparation, dictation, spreadsheet creation, faxing, and maintaining the filing system and contacts database
Uphold the confidentiality and integrity of sensitive information, particularly related to tenant and legal matters
Qualification
Required
Legal Background preferred
Experience in handling legal documents, particularly in tenant-landlord law, is strongly preferred
A minimum of four years of experience in an administrative role, preferably with experience supporting upper management
Exceptional written and verbal communication skills, with a strong emphasis on clarity and professionalism
Strong time-management skills with the ability to organize and coordinate multiple projects simultaneously
Proficiency with Microsoft Office Suite and the ability to quickly learn new software and systems
A flexible and adaptable team player who can handle challenges and shifting priorities with ease
A high level of integrity and ability to maintain strict confidentiality, especially concerning tenant-related and legal matters
Company
Wavecrest Management
Wavecrest is a full-service management company that manages over 21,000 residential units in over 400 buildings.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase