UCB · 1 day ago
Administrative Assistant
Atlanta, GA
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $79K/yr
7+ years expUCB is a global biopharmaceutical company focusing on neurology and immunology. They are seeking a dynamic Executive Administrative Assistant to provide administrative support to the Head of US Insight to Impact and the Leadership Team, ensuring efficient operations and effective communication.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Provide administrative support and work in close cooperation with the Head of US Insight to Impact and I2I Leadership Team to ensure efficient I2I operations
Responsible for travel arrangements, flight reservations, hotel accommodations, transportation, etc
Schedule and coordinate schedule and calendar on behalf of the Head of US Insight to Impact making proactive, thoughtful, and ultimately independent decisions (attendance/conflicts; opportunities to streamline, etc.)
Schedule and organize both domestic and international meetings (Face to face, Tele-Conference, Video Conference, Net Meeting, etc.); Ensuring there is sufficient time for content creation, participant planning, etc. and that action items from key meetings are captured and socialized in a timely manner
Manage overall administrative support to the team including but not limited to expense report submissions, Teams channel management, presentation support, and ad hoc project based work
Maintain and organize paper and electronic documents (e.g. training, organization charts, contact information) and document management as required, using company approved digital solutions to enable efficiency
Work with appropriate UCB teams to coordinate office space and equipment needs for the I2I department as needed. (e.g. work space for visitors, meeting rooms computers/laptops)
Order department/group office supplies and process invoices, check requests, and purchase orders. Ensure proper follow up of these
Engage with I2I LT to understand opportunities for ongoing support and efficiencies that allow them to focus on non-administrative efforts
Serve as ambassador for department to external visitors
Such other responsibilities and projects that may be assigned and ad hoc reporting
Qualification
Required
7-10 years of experience as Executive Administrative Assistant, supporting mid-size team
Preferred
Experience operating in a matrix environment
Strong interpersonal skills, critical thinking/problem solving, communication and project management skills
Track record of successfully using interpersonal skills and self-awareness when interacting with Sr. executives (local and global)
Technically competent with Microsoft Office suite
Company
UCB
At UCB, we believe everyone deserves to live the best life they can - as free as possible from the challenges and uncertainty of disease.
5001-10000 employees
H1B Sponsorship
UCB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (7)
2023 (3)
2022 (4)
2021 (4)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$201.75MKey Investors
Financière de Tubize SAPaul Capital
2022-05-23Post Ipo Equity· $100.96M
2015-05-13Post Ipo Equity· $0.79M
2009-12-22Post Ipo Equity· $100M
Leadership Team
Jean-Christophe Tellier
CEO
Stefanos Grammatikos
Senior Vice President - Head of CMC Development Sciences
Recent News
Company data provided by crunchbase