University of Chicago · 2 months ago
Business Administrator
Chicago, IL
Full-time
Onsite
Entry, Mid Level
$25/hr - $28/hr
2+ years expThe University of Chicago is a prestigious institution located in Hyde Park, and they are seeking a Business Administrator for their Police Department. This role involves managing administrative tasks, financial transactions, and providing support to the leadership team to ensure efficient unit functioning.
Higher Education
Responsibilities
Provides administrative support to the Chief and Deputy Chiefs, particularly in scheduling meetings and coordinating activities
Ensures effective communication and smooth operation within the Department by managing calendars and appointments
Completes and oversees the preparation of the Department's annual report, ensuring accuracy and timely submission
Researches and analyzes data to create reports for grants and contracts, facilitating informed decision-making
Performs routine and complex assignments in finance, event planning, or support services, contributing to the Department's goals and initiatives
Assists in monitoring various expense activities, ensuring compliance with Department and University policies
Acts as a liaison to vendors, ensuring services are rendered as per agreements and resolving any related issues
Develops and keeps active expense report tracking and identifies areas for cost-saving
Processes invoices as needed, including ordering office supplies
Provides regular expense reports and updates based on expenses to the leadership team, highlighting key insights and recommendations
Provides professional support and solves straightforward problems for a broad range of business operations
May develop and implement office procedures in compliance with University policies
Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects
Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume/CV (required)
Preferred
Background working in an administrative role within a police department
Cover Letter (preferred)
Proficiency in Microsoft Office Suite and financial management software
Math skills
Maintain strict confidentiality of sensitive information
Excellent oral and written communication skills, effectively communicate in writing and orally
Excellent organizational skills
Work on multiple projects simultaneously, set priorities, and meet short deadlines
Manage sensitive issues with tact and diplomacy
Attention to detail
Develop and manage interpersonal relationships
Exercise absolute discretion regarding confidential matters
Follow written and/or verbal instructions
Handle sensitive matters with tact and discretion
Handle stressful situations
Learn and develop skills
Perform multiple tasks simultaneously
Prioritize work and meet deadlines
Ability to read
Work effectively and collegially with little supervision or as member of a team
Work independently
Work with frequent interruptions
Work with people from diverse cultures and backgrounds
Editing and proofreading skills
Interpersonal skills
Organizational skills
Quantitative and analytical skills
Time management skills
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
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