Insomniac Events · 12 hours ago
Vibee - Executive Assistant (Contract)
Las Vegas, NV
Full-time, Contract
Onsite
Mid Level
$25/hr - $30/hr
3+ years expInsomniac Events is seeking a highly motivated Executive Assistant for Vibee, a company that creates unforgettable destination experiences for music fans. The role involves providing critical administrative support to the Senior Vice President, managing schedules, travel arrangements, and office operations while ensuring confidentiality and effective communication.
ConcertsMedia and EntertainmentMusicPerforming Arts
No H1B
Responsibilities
Calendar and Meetings Management: Proactively manage a complex and dynamic calendar, including scheduling, coordinating, and ensuring the smooth execution of internal and external meetings and events
Communication and Coordination: Serve as the primary point of contact for internal teams, clients, and external partners. Responsible for managing information flow, coordinating logistics, and executing organizational responsibilities effectively
Travel Arrangements: Prepare comprehensive domestic and international travel plans, including flights, accommodations, and transportation. Manage loyalty programs, upgrades, and handle frequent and last-minute itinerary changes
Document and Presentation Preparation: Draft and type correspondence and reports, assist in creating presentations, and manage both confidential and administrative files
Office Management: Oversee daily office operations, order supplies, manage vendor relationships, and handle payments for services such as travel, training, and subscriptions
Event and Project Support: Attend and support company meetings, shows, and events as on-site support, representing the company professionally. Assist with organizing and prioritizing critical work projects to ensure objectives are met on time
Administrative Support: Provide robust administrative support, manage projects independently, and handle a variety of administrative tasks with minimal supervision
Expense Management: Prepare and submit expense reports accurately and promptly
General Support: Receive, screen, and follow up on communications via phone, email, and mail, ensuring timely responses and action as required
Team Collaboration: Work collaboratively with agents, venue partners, and internal teams to build and maintain a calendar of events, ensuring seamless coordination
Multitask in a fast-paced environment and remain organized, with attention to detail; and
Perform other related duties as required
Qualification
Required
3-5 years of experience as an executive assistant
Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint
Ability to navigate the internet as a communication and research tool
Professional level of verbal and written communication skills
Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
Must be able to handle sensitive matters and exercise excellent judgment
Ability to work independently and within a team to juggle multiple prioritized tasks
Bachelor's degree or equivalent experience
Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates onsite at our events
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required both domestically and abroad, if required
Must have a current passport and be able to travel worldwide without restriction
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa
Preferred
Experience in the music industry preferred
Experience with Concur and project management tools such as Asana would be an asset
Company
Insomniac Events
Insomniac, Inc. is an Entertainment company based out of Beverly Hills, Los Angeles, CA, United States probably best known for promoting EDC
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pasquale Rotella
CEO / Founder
Maureen Valker-Barlow
SVP Partnerships
Recent News
digitalmediawire.com
2025-10-03
Company data provided by crunchbase