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Live Nation Entertainment · 8 hours ago

Vibee - Executive Assistant (Contract)

Las Vegas, NV

Full-time, Contract

Onsite

Mid Level

$25/hr - $30/hr

3+ years exp

Vibee, a subsidiary of Live Nation Entertainment, specializes in creating unforgettable destination experiences for fans globally. They are seeking a highly motivated Executive Assistant to support the Senior Vice President of Business Operations with various administrative tasks, ensuring smooth operations and communication within the team.

ConcertsEvent PromotionEventsMedia and EntertainmentTicketing

No H1B

Responsibilities

Calendar and Meetings Management: Proactively manage a complex and dynamic calendar, including scheduling, coordinating, and ensuring the smooth execution of internal and external meetings and events

Communication and Coordination: Serve as the primary point of contact for internal teams, clients, and external partners. Responsible for managing information flow, coordinating logistics, and executing organizational responsibilities effectively

Travel Arrangements: Prepare comprehensive domestic and international travel plans, including flights, accommodations, and transportation. Manage loyalty programs, upgrades, and handle frequent and last-minute itinerary changes

Document and Presentation Preparation: Draft and type correspondence and reports, assist in creating presentations, and manage both confidential and administrative files

Office Management: Oversee daily office operations, order supplies, manage vendor relationships, and handle payments for services such as travel, training, and subscriptions

Event and Project Support: Attend and support company meetings, shows, and events as on-site support, representing the company professionally. Assist with organizing and prioritizing critical work projects to ensure objectives are met on time

Administrative Support: Provide robust administrative support, manage projects independently, and handle a variety of administrative tasks with minimal supervision

Expense Management: Prepare and submit expense reports accurately and promptly

General Support: Receive, screen, and follow up on communications via phone, email, and mail, ensuring timely responses and action as required

Team Collaboration: Work collaboratively with agents, venue partners, and internal teams to build and maintain a calendar of events, ensuring seamless coordination

Multitask in a fast-paced environment and remain organized, with attention to detail; and

Perform other related duties as required

Qualification

Executive Assistant experienceMicrosoft Office proficiencyConcur experienceProject management toolsMultitaskMusic industry experienceVerbal communication skillsWritten communication skillsWork ethicAttention to detailTeam collaboration

Required

3-5 years of experience as an executive assistant

Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint

Ability to navigate the internet as a communication and research tool

Professional level of verbal and written communication skills

Possess a strong work ethic with a high sense of responsibility in an ever-changing environment

Must be able to handle sensitive matters and exercise excellent judgment

Ability to work independently and within a team to juggle multiple prioritized tasks

Bachelor's degree or equivalent experience

Must be able to tolerate loud noise levels & busy environments on site at our events

May sit for extended periods of time and work in drastic temperature climates onsite at our events

Must be willing to work during evening and weekend hours, as required, to meet deadlines

Must be willing to travel as required both domestically and abroad, if required

Must have a current passport and be able to travel worldwide without restriction

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa

Preferred

Experience in the music industry preferred

Experience with Concur and project management tools such as Asana would be an asset

Company

Live Nation Entertainment

Glassdoor4.0

Live Nation Entertainment is a producer, promoter, and seller of live concert tickets for artists and fans. It is a sub-organization of Priority Records.

Founded in 1996

Beverly Hills, California, USA

10001+ employees