Hutchinson Aerospace and Industry · 3 months ago
Global Division Executive Assistant
Trenton, NJ, US
Full-time
Onsite
Senior Level
$80K/yr - $100K/yr
5+ years expHutchinson Aerospace and Industry is seeking a Global Division Executive Assistant to support the Executive Vice President with daily administrative functions. The role involves managing schedules, organizing travel, and providing project management support while handling confidential information with discretion.
Aviation & Aerospace
Responsibilities
Follow all applicable environmental, health, and safety rules and procedures and immediately report all dangerous situations, near-misses, and injuries
Responsible for all aspects of domestic and international trips; travel including airfare, hotel reservations, car rentals, etc., providing detailed itineraries, agendas, directions, and backup materials; Additionally, handles passport and visa documentation for traveling abroad, plus pre- and post-travel security reporting
Provides administrative support for the management of projects and monitoring of workflow to ensure that deadlines are met and anticipates where problems/conflicts might arise
Compose, draft, proof, edit, and finalize correspondence, including e-mail and other documents
Review incoming mail and/or email, prioritize and summarize content, and process replies independently or as directed by the EVP
Schedule meetings within Teams and organize the EVP's calendar, including daily interaction with senior management direct reports globally. Take notes, prepare memos, and follow up on actions required to ensure the senior management priorities are met
Prepare for meetings supporting the needs of executives involved
Manage highly sensitive, confidential information with complete discretion
Work extra hours from time to time when required
Qualification
Required
Professional level of verbal and written communication skills
Advanced computer skills using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint. With the ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations to meet deadlines
Ability to schedule meetings within Teams and organize the EVP's calendar
A proactive approach to problem-solving with strong decision-making and organizational skills
Minimum of 5 years' relevant work experience as an executive assistant or executive team
Preferred
Bachelor's degree preferred
Fluent French and/or Spanish is desired but not required
Company
Hutchinson Aerospace and Industry
Hutchinson Aerospace and Industry was founded in 1943 as Barry Controls to solve shock and vibration problems for the U.S. military.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2022-04-25
Company data provided by crunchbase