Constructor Tech · 1 day ago
Administrative Director – CEO Office (Remote)
United States
Full-time
Remote
Director/Executive
15+ years expConstructor is dedicated to enabling educational organizations to provide high-quality digital education efficiently. The Administrative Director will manage a team to ensure the CEO's productivity and coordinate complex scheduling and operational needs across multiple time zones.
EdTechEducationHigher EducationInformation Technology
Responsibilities
Lead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and 10–15 support personnel)
Create clarity of roles, responsibilities, and workflows to ensure seamless execution of all tasks across time zones and geographies
Establish and enforce SOPs, checklists, and productivity tools that bring structure to complex, parallel workstreams
Serve as the primary interface between the CEO, Chief of Staff, and broader support network
Oversee all elements of unusually complex calendar and scheduling management — ensuring accuracy, relevance, and efficiency for 120–150 activities weekly across multiple time zones
Ensure that meetings, travel, and communications are flawlessly planned, briefed, and executed, with buffers and contingency plans always in place
Oversee travel logistics: end-to-end itineraries, ground and air coordination, VVIP protocols, and on-the-move connectivity
Anticipate needs before they emerge, and proactively solve issues to prevent disruptions
Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains
Drive continuous improvement in workflows and team collaboration
Manage sensitive, high-stakes projects (e.g., relocations, private events, health procedures, VIP visits) with precision and confidentiality
Serve as the central communication point between the CEO’s office and all external and internal stakeholders — partners, executives, family, and service providers
Maintain consistent tone and professionalism across all touchpoints, ensuring each interaction reflects Constructor’s standards of excellence
Build strong relationships that enable efficient collaboration and trust
Uphold absolute confidentiality and ensure all sensitive information is managed securely
Apply risk management standards to travel, guest lists, and personal data handling
Qualification
Required
15+ years of proven excellence in executive operations, project leadership, or private office management
Experience managing executive operations, teams, or private offices at top-tier level
Fluent English (spoken and written)
High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants)
Able to pass comprehensive background checks (criminal, psychological, and substance screening)
Leadership and team management skills
Operational excellence in calendar and scheduling management
Project and process management skills
Stakeholder coordination abilities
Confidentiality and security management skills
Decisive and proactive attitude
Strategic project orchestration capabilities
Meticulous attention to detail
Ability to thrive in change and fast-paced environments
Creative problem-solving skills
Execution excellence
Curious and quality-driven mindset
Flexible, adaptive, and resilient personality
Empathetic communication and team leadership skills
Discreet and trustworthy character
Willingness to travel frequently and ability to relocate or spend extended periods in key hubs
Preferred
Additional languages an advantage
Benefits
💻 Choice of work equipment (e.g., laptop, monitor, etc.)
🇬🇧 English classes (iTalki – $130 monthly)
⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
👶 Newborn bonus (€500 per child)
🧠 Patent remuneration
🌴 Paid leave
🧑💻 Remote work in locations without our offices
Hybrid work in locations with offices (2 days in-office, 3 days remote)
Company
Constructor Tech
Constructor Tech is an all-in-one software platform that covers 21+ scenarios to support the complete lifecycle of education and research, based on generative AI, MetaPresence, and neuroscience advances.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Victor Batraev
Senior Director, Product Management
Company data provided by crunchbase