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TripleLift · 21 hours ago

Executive Assistant

Detroit, Michigan, United States

Full-time

Onsite

Mid Level

$70K/yr - $95K/yr

TripleLift is an advertising platform focused on enhancing digital advertising through innovative solutions and quality publishers. They are seeking a highly organized Executive Assistant to support their leadership team by managing schedules, coordinating communications, and ensuring operational excellence within the executive office.

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Responsibilities

Oversee all aspects of meeting coordination (scheduling, logistics, communication, preparation for various meeting types) and proactively manage the executive's calendar, resolving conflicts through collaboration with other assistants

Communicate directly with senior client contacts, investors and partners with the highest level of professionalism

Process and code invoices/expenses, maintain financial records, and assist with managing team travel/expense budgets, procurement, and overall department budget

Prepare high-quality documents (presentations, minutes, agendas), proactively manage and organize sensitive business documents (contracts, reports, correspondence) with accuracy and confidentiality. Act as the main point of contact for internal and external stakeholders

Provide logistical planning and support for team events (all-hands meetings, celebrations), including bookings, agendas, and budget oversight

Build and maintain strong working relationships across departments and manage or contribute to special projects to support business goals

Handle sensitive information with utmost confidentiality and discretion

Qualification

Calendar ManagementFinancial AdministrationCross-Functional CollaborationAI Tools ProficiencyProject Management CertificationOrganizational SkillsCommunication SkillsProblem-SolvingTeam Player

Required

Previous experience in a fast-paced administrative or support role, with a desire to transition into a broader operations function

Bachelor's degree in business administration or a related field (or equivalent experience)

Demonstrated ability to manage and prioritize multiple projects effectively in a dynamic environment, with a proactive approach to execution

Entrepreneurial mindset with a proven track record of identifying needs, resolving issues, anticipating challenges, and developing solutions

Strong work ethic and experience collaborating across global teams to manage multiple tasks and establish priorities

Proficiency in utilizing AI tools to improve efficiency and streamline administrative processes, with a forward-thinking approach to adopting innovative solutions for enhanced team productivity

Experience with various technology tools and processes

Proactive and resilient in handling pressure, managing strict deadlines, and adapting to rapidly changing environments

Flexibility to adapt to evolving demands and environments while maintaining a high level of professionalism

Exceptional organizational skills with a strong attention to detail

Proven ability to adapt and refine communication, both written and verbal

Capacity and willingness to work independently as well as collaboratively within a growing team

Preferred

Proven experience in a high-speed administrative or support role, with the ability to proactively manage and prioritize numerous projects in a fast-moving setting

Proven Executive Assistant experience with a strong desire to expand impact and contribute to broader operational initiatives

Bachelor's degree in business administration or a related area (or equivalent practical experience)

Entrepreneurial spirit with a history of identifying needs, solving problems, and anticipating issues to develop solutions, coupled with a strong work ethic and experience collaborating across global teams to manage tasks and set priorities

Proficient in using AI tools and various other technology tools and processes to boost efficiency and streamline administrative workflows, with a focus on adopting new technologies to improve team productivity

Proactive and resilient under pressure, capable of meeting tight deadlines and adapting to rapid changes and evolving demands while maintaining a professional demeanor

Exceptional organizational skills and strong attention to detail, with a proven ability to adapt and refine both written and verbal communication and the capacity to work both independently and collaboratively within a growing team