Colonial Williamsburg Foundation · 4 hours ago
Production Manager - Publishing
Williamsburg, VA
Full-time
Onsite
Senior Level
5+ years expColonial Williamsburg Foundation is a private, not-for-profit educational institution that operates one of the largest museum complexes in the world. The Production Manager oversees the print production process for magazines and books, ensuring timely preparation and delivery of materials while collaborating with various stakeholders to manage production timelines and resolve workflow issues.
Museums and Historical SitesNon ProfitTour Operator
Responsibilities
Develops production timelines, milestone dates, and work break-down structures based on printer deadlines and desired distribution dates
Leads progress tracking across all production channels in coordination with the Creative Director and Editorial Manager
Schedules and facilitates weekly publications and book status meetings; coordinates Group Proofs
Analyzes and resolves production issues; proposes solutions for approval
Creates and maintains page templates for books, magazines, and other department publications
Assist with proofing and color checks
Prepares and uploads individual page PDFs for press pre-flight, ensuring accuracy and proper formatting
Monitors content changes throughout the production process
Serves as a primary liaison with commercial printers; manages RFPs for new books, reprints, and contracts
Attends press checks to ensure print quality, color accuracy, and content integrity
Generates print orders for each issue, ensuring accurate quantities and specifications
Transmits content and images for contract color proofing and ensures timely delivery of advertisements and inserts
Verifies mail labels and gathers mailing lists for printer transmittal
Acts as advertising representative for the department; coordinates with internal and external advertisers
Reviews advertiser files for correct format and specifications
Updates stakeholders and collaborators on production status and timelines
Audits magazine copy needs for departments and fulfills internal copy requests
Tracks, projects, and verifies costs related to printing, manufacturing, shipping, and postage
Processes invoices and submits budget projections for printing
Maintains book inventory in QuickBooks and manages incoming book orders using Web TMA
Coordinates with vendors and internal teams on book purchasing and reprint quantities
Submits USPS Statement of Ownership and maintains monthly sales and financial reports
Provides non-editorial administrative support to editors and associates
Offers technical guidance on production tools and processes
Performs other duties as assigned
Qualification
Required
Bachelor's degree or equivalent education, experience, and training
Minimum 5+ years in a production related role
Previous experience managing and tracking budgets
Adobe Creative Suite: InDesign, Photoshop, Acrobat
Microsoft Office Suite: Word, Outlook, Excel, PowerPoint
QuickBooks
Problem-solving, team player, strong communicator
Preferred
Experience with Workday
Experience setting up templates and working with text in InDesign
Company
Colonial Williamsburg Foundation
Colonial Williamsburg Foundation is an outdoor museum that offers historical and archeological experiences as well as guided tours.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cliff Fleet
President and CEO
Sani Silvennoinen
Chief Development Officer/Senior Vice President for Development
Recent News
2025-06-21
2025-03-29
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