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USAJOBS · 2 months ago

PURCHASING AGENT (OFFICE AUTOMATION)

Davis Monthan AFB, Arizona, USA

Full-time

Onsite

New Grad, Entry Level

$22/hr - $22/hr

USAJOBS is seeking a Purchasing Agent for the Davis-Monthan NAF Accounting Department. The role involves acquiring a wide range of standard equipment, supplies, or services, reviewing purchase requests, and administering contracts and agreements.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

The primary function of the position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures

Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost

Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated

Determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO)

Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc. Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives

Prepares requests for quotation to obtain quotes for small purchases and contracts. Verifies and abstracts information from vendors for orders or contracts. Reviews offers for compliance

Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award

Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant

Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries

Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information

Performs other related duties as assigned

Qualification

Purchasing proceduresVendor negotiationContract administrationComputer skillsMicrosoft OfficeTyping skillsCustomer serviceEffective communication

Required

Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to the Services purchasing program

Specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items

Knowledge of merchandise purchased to make determinations for substitution

Knowledge of vendor sources and of common business practices relating to mechanics of purchasing

Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or statements of work

Knowledge of price evaluation techniques to assess price reasonableness using well-established references

Basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database

Familiarity with personal computer applications such as Windows, MS Word, Excel, Access, and the Internet

Skill in typing; a qualified typist is required

Ability to communicate effectively, both orally and in writing

Skill in dealing with customers and the public

Successful completion and favorable adjudication of background investigation (Tier 1 Level) is required