Lycée Français de Chicago · 2 months ago
Assistant to the Directors of Secondary School
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$4,550/mo - $4,750/moLycée Français de Chicago is looking for a temporary Assistant to the Directors of Secondary School to assist in the planning and facilitation of all programs and processes of the department. The role involves managing communications, organizing meetings, and supporting exam implementations while maintaining professionalism and discretion.
Primary/Secondary Education
Responsibilities
Assist the Directors of the Secondary School in their role (take messages, organize meetings, etc.) and act as a liaison between the Secondary School Directors, parents and teachers
Manage report card archives
Assist in the organization of AEFE training sessions that LFC hosts
Correct, review, and translate Secondary School documents and communications as necessary
Prepare in-service day meetings and conference days in coordination with other staff members
Assist the High School Director and High School Vie Scolaire in exam implementation (Bac and IB): collecting and distributing documents to students and families, preparing exam rooms, ordering materials, assisting with scanning and sending of official documents to the Exam Center in DC for the Bac, planning for teacher absences due to exams, etc
Create, track and ensure respect for duty rosters
Helps to plan events in the Secondary School such as Preview Night, DNB Ceremony, Back to School Night etc
Serve as secondary school liaison with the maintenance team to help ensure clean, safe spaces for Lycée students and teachers
Update Secondary School Google Calendar, Eduka, and Pronote/EDT
Communicate practical information to parents through the LFC and weekly secondary newsletters, in coordination with the Marketing and Communications team. Gather articles and oversee the writing process while respecting any deadlines
Submit reimbursements for teachers and staff; Format and gather book and school supplies orders, manage monthly expense reports; handles approved purchases for Secondary School and tracks in Secondary budget sheet
Prepare biweekly payroll records for all Secondary School substitute teachers and manage the absence records
Translate various documents for teachers (forms, e-mails…)
Preparation and organization of travel plans for teachers’ training and welcoming and assisting new teachers upon arrival
Manage the secondary staff meetings, in-services, and department head Meetings, organize class councils, teacher and staff observations, and help organize department advisory visits
Coordinate, track, and organize teacher absences for the Secondary School, for both classroom learning and school duties. This can include finding substitutes, tracking absences, and organizing makeups for planned and unplanned absences. Communicate with the Vie Scolaire any needs for supervision, duty coverage etc
Help organize and coordinate short and long-distance field trips, overnight trips and exchanges, including providing electronic waivers for events and trips; manages workflow via Eduka and schedules prep meetings for chaperones
Organize punctual in-house training sessions and schedule parent meetings
Communication and management of course selection
Qualification
Required
A minimum of a high school diploma, with a bachelor's degree preferred
Some administrative experience, preferably supporting upper-level management, or an equivalent combination of education and experience
Native or near-native proficiency in English and French with excellent written and verbal communication skills
Demonstrated resourcefulness in solving problems, strong organizational and time management skills, keen attention to detail, strong work ethic, and flexibility
Ability to protect confidential information
Appreciation of and sensitivity to cultural differences
Full proficiency in Microsoft Office and use of general office equipment
The ability to navigate Pronote is a plus
Benefits
Medical
Dental
Vision insurance
Company
Lycée Français de Chicago
First founded in 1995 by a small group of French and American families, the Lycée began as an international school of fewer than 150 students.
Founded in 1992
51-200 employees
H1B Sponsorship
Lycée Français de Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (6)
2023 (1)
2022 (9)
2021 (3)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Sarah Galer
Chief Communications, Marketing & Advancement Officer
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