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National Park College · 2 months ago

Administrative Support Supervisor

Hot Springs, AR

Full-time

Onsite

Mid Level

3+ years exp

National Park College is seeking an Administrative Support Supervisor to oversee the activities of support personnel within the Nursing & Health Science Administration. The role involves supervising staff, managing budgets, and ensuring compliance with institutional policies while providing support for various departmental functions and events.

Higher Education

Responsibilities

Interviews, trains, and directs the activities of subordinate employees by establishing work schedule, assigning specific duties, providing detailed instructions, and monitoring and reviewing work on a regular basis to ensure adherence to instructions, deadlines, proper procedures, and the delivery of services

Supervises Admin Specialist as well as extra help and adjunct/hourly employees for the department

Conducts performance evaluations on a yearly basis and establishes employee goals and development plans

Assists in budget preparation and monitors budget throughout the budget cycle. Provides Program Directors with a copy of their Budget

Maintains the Administrative Assistant Manual & Nursing & Health Science Work assignment calendars, participates in divisional activities and attends required meetings and takes minutes

Ensures proper and timely processing of time sheets and assists Dean with payroll

Completes purchase orders for each program and p-card purchases as necessary for department needs. Reconciles credit card statement and allocations done in banking software

Completes all encumbered charges for clinical mileage, medical director services & yearly maintenance on specified equipment

Enrols students in assigned program classes & D2L Training or delegates to Admin. Specialist

Sets up Rosters for each program

Oversees the procedure for orientation packets for each program

Responsible for assisting with all Nursing & Health Science Events (Pinning Ceremonies, Advisory Council Meetings, Orientation, Honor’s Day, Mandatory Admission Meetings)

Booking events into Jira software so all appropriate people are notified

Provides support to students regarding Verified Credentials & Care Learning Training

Maintains current Access Database for each program

Communication & collaboration with Program Directors for budget needs and ordering supplies

Scheduling students for testing with Testing Center

Processes students through the Fingerprinting process for Arkansas Live Scan

Enter class schedules in OASIS Software and book rooms for all FD rooms & Atrium

Maintains current Affiliation Agreements and annual review with all educational partners. Prepares new agreements as needed

Maintains notary license to aid in completion of documents for CHI Pathway Contracts & EMT Background Checks

Maintains inventory of equipment that staff have in their possession

Set up new files & electronic files for Nursing & Health Science students

Completes yearly Liability Insurance application

Performs other duties as assigned

Qualification

Staff developmentSupervision principlesBudget preparationAccounting principlesSoftware applicationsResearch skillsProblem resolutionReport preparation

Required

Knowledge of staff development and supervision principles

Knowledge of department operations, policies, and procedures

Knowledge of applicable laws and regulations

Knowledge of computers and software applications

Knowledge of basic accounting principles

Ability to conduct research and perform basic quantitative quality assurance reviews

Ability to resolve operational problems

Ability to research, prepare, and present comprehensive written and oral reports to the supervisor

The formal education of a high school diploma; plus, one year of specialized training in business management, business education, or a related field; plus, three years of experience in administrative support, including one year in a supervisory or leadership capacity

Ability to stand throughout the day