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The State University of New York · 2 weeks ago

Administrative Assistant to Office of Government Relations & Press & Communications

Albany, NY

Full-time

Onsite

Mid Level

$56K/yr - $64K/yr

3+ years exp

The State University of New York System Administration is seeking an Administrative Assistant to support the Office of Press and Communications and the Office of Government Relations. This role involves providing primary administrative support, coordinating logistical needs, and assisting with event planning and communication efforts.

Charter SchoolsEducationUniversities

No H1B

Responsibilities

Functioning as the primary administrative support for the offices staff, including daily calendars, meeting, scheduling, travel coordination, and events

Overseeing and administering the day-to-day activities of the offices, including correspondence tracking, distribution, and follow-up

Serving as the primary logistical contact for special events and advocacy projects

Assisting with event outcomes (notes, transcripts, call notes, etc.) to ensure follow-up and future reference

Supporting communication and event planning with campus college councils/boards, as well as creating and managing a database that tracks gubernatorial appointees

Coordinating requests for data and other information needed by System Administration from campus staff

Filing systems maintenance; and reviewing, preparing, and processing supply requisitions, travel vouchers, monthly financial reconciliations, and invoice payments

Managing, coordinating, and organizing the collection of materials for transmission needed in advance of all meetings and upcoming travel

Assist in the maintenance of Listservs and contact databases for both internal and external stakeholders

Research policies and relevant campus information in coordination with SUNY staff and outside organizations to provide context and background information as necessary for meetings and presentations

Maintaining OGR website

Assist as needed in the preparation and finalization of office staff members' documents (e.g. letters, memos, slides, tables, charts), both electronic and hard copy

As needed, attend meetings and events to record and organize notes, recordings, and other records

Qualification

Office 365Communication skillsEvent planningOrganizational skillsDetail-oriented

Required

Minimum of an Associate's Degree

3-5 years of experience in a similar executive assistant role is preferred

Highly detail-oriented and discrete in all work-related matters

Strong interpersonal, verbal, and written communication skills

Proficient in Office 365, especially Word and Excel

Excellent organizational skills, able to manage multiple priorities

Exceptional drive to complete tasks in a timely fashion

Benefits

NYS health insurance

Free dental and vision coverage

Competitive retirement options

Tuition assistance

Parental leave at full pay

Generous vacation, sick, and holiday time

13 days of paid holidays per year

21 days of vacation and 21 days of sick time accrued each year

Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.

Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.

Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.

Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.