Ultimate Staffing · 1 month ago
Senior Property Management Assistant
Jupiter, FL
Contract
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expUltimate Staffing is a high-end property management firm seeking a detail-oriented Lease Administrator to join their premier team in Jupiter, FL. This role is essential for maintaining accurate tenant records and supporting property managers and accountants while ensuring smooth operational processes.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Sebastian Cuesta
Responsibilities
Maintain and upload all tenant documentation and communications in Yardi Voyager
Set up new tenants for both properties and corporate accounts, including lease and billing details
Abstract leases, amendments, addendums, ground leases, and management agreements into Yardi
Audit tenant lease files for compliance with company policies
Create charges, reconcile monthly tenant billings, and issue rent statements
Process deposits, receipts, and monitor bank accounts for ACH and wire transfers
Post ledger changes per billing notices and late fee calculations
Reconcile tenant ledgers and report findings to property managers and accountants
Prepare delinquency reports and audit rent rolls
Track and collect tenant Certificates of Insurance (COI)
Assist with month-end close by running reports and performing reconciliations
Draft and circulate rent commencement and tenant acceptance letters
Support accounting with property operating bank account reconciliations
Modify and design Yardi reports; manage security access and menu customization
Provide Yardi support to internal users and assist with other duties as needed
Qualification
Required
Bachelor's degree in Business Administration or 5+ years of experience interpreting real estate leases/contracts
Real estate or paralegal experience required
Accounts Receivable experience
Yardi Voyager experience is mandatory
Strong analytical and problem-solving skills
Ability to manage multiple priorities and work independently
Excellent verbal and written communication skills
Positive, team-oriented attitude with flexibility to learn new skills
Benefits
Full Benefits
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase