Lucile Packard Foundation for Children's Health · 3 weeks ago
Temporary Executive Project Administrator, Strategic Communications
Palo Alto, CA
Full-time
Hybrid
Mid, Senior Level
$45.67/hr - $50.48/hr
5+ years expThe Lucile Packard Foundation for Children's Health is a philanthropic organization focused on transforming health for children and families. The Temporary Executive Project Administrator will provide high-level support to senior communications leaders, managing schedules and driving key content initiatives to enhance the Foundation’s strategic storytelling efforts.
Health Care
Responsibilities
Support the SVP in all aspects of preparation, ensuring they are informed, organized, and on time for meetings and key engagements
Manage complex calendars and scheduling across Outlook, Teams, and other Microsoft products, balancing competing priorities with discretion and efficiency for SVP and AVP
Plan, coordinate, and facilitate meetings with cross-functional teams, stakeholders, and external vendors while ensuring confidentiality and timely communication
Create and prepare meeting materials such as agendas, memos, and presentations
Perform a range of administrative and project management duties
Manage the department’s intake system and maintain a high-level view of all active and upcoming Strategic Communications projects
Update the StratComms Insider Pages regularly with new content
Project manage our gift acknowledgment program: researching gift impact and donor history; overseeing review and approval process; tracking and recording status changes; and printing and mailing physical letters
Ensure “content primers” and other materials remain up to date—refreshing data, faculty names, featured stories, and other materials
Support production of briefings for faculty members, leadership, and donors related to events and speaking engagements
Assist with scheduling for faculty calls, video shoots, and other projects—and offer day-of, in-person support as needed
Co-facilitate monthly org-wide meeting for content creators, sharing out notes and opportunities to repurpose content
Maintain org-wide Content Hub, ensuring users add links to finished projects, utilize appropriate tags, and ensure data integrity
Qualification
Required
Bachelor's degree with relevant experience or 5+ years of directly related professional experience (or equivalent education and experience)
Strong organization and project management skills, and excellent attention to detail
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Preferred
Demonstrated ability to prioritize leaders' calendar with ability to make judgement calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Company
Lucile Packard Foundation for Children's Health
Our Vision: Resources never stand in the way of the best possible health for all kids and moms.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kathy Coulbourn
Chief Financial Officer and Interim Vice President of Programs and Partnerships
Dylan Pace
Founder of Take a Slice at Cancer
Recent News
2025-06-13
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