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San Diego State University · 2 months ago

Administrative Support Coordinator II

SD Metro Area

Full-time

Onsite

Mid Level

$4,367/mo - $6,362/mo

San Diego State University is committed to fostering an inclusive and collaborative campus environment. The Administrative Support Coordinator II provides high-level administrative and operational support to the Associate and Assistant Vice Presidents within the Division of Student Affairs and Campus Diversity, ensuring smooth coordination of meetings, events, and communications.

EducationSustainabilityUniversities

No H1B

Responsibilities

Provide executive-level support to assigned Associate/Assistant Vice Presidents, managing complex calendars, correspondence, and project logistics

Serve as the first point of contact for inquiries, troubleshooting front desk issues, and ensuring effective information flow within the Vice President’s Office

Handle initial intake of student, parent, and public concerns, research and evaluate information, and determine appropriate follow-up or referral

Coordinate meetings, prepare materials and minutes, and support the planning and execution of large-scale events and divisional retreats

Arrange complex travel schedules and process related documentation, including reimbursements, purchase requisitions, and credit card reconciliations

Hire, train, and lead student assistants, ensuring efficient workflow and a welcoming, professional office environment

Work closely with the Executive Management Team and university partners to support projects, policies, and events with broad campus impact

Qualification

Administrative supportCalendar managementEvent coordinationBudgeting experienceDatabase systemsBilingual (Spanish/English)Training skillsCommunication skillsTeam collaborationProblem-solving

Required

Fully functional knowledge of and skill in standard office procedures and practices

Ability to understand and operate in a variety of organizational structures

Thorough knowledge of English grammar, spelling, and punctuation

Ability to clearly communicate orally and in writing

Ability to use and quickly learn new office support technology systems and software packages

Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint)

Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties

Experience supporting or working in an executive or high-level office environment

Experience training or providing guidance to student assistants or other staff

Valid California Driver's License or the ability to obtain one within 10 days of hire

Preferred

Experience with budgeting, payables, or financial tracking

Experience using database or reporting systems (e.g., Oracle, PeopleSoft)

Bilingual in Spanish and English

Benefits

Generous Time Off: 15 paid holidays, vacation, and sick leave.

Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

Health Coverage: Medical, dental, and vision options at low or no cost.

Education Support: CSU tuition fee waiver for employees and eligible dependents.

Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.

Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.