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Starfish Family Services · 2 months ago

Purchasing, Accounting & Budgeting Manager

Inkster, MI, USA

Full-time

Onsite

Senior Level

5+ years exp

Starfish Family Services is seeking a Purchasing, Accounting & Budgeting Manager to lead procurement and contracting activities while providing essential accounting and budgeting support. This role involves overseeing purchasing functions, supporting accounting operations, and ensuring compliance with organizational standards.

CommunitiesFamilyHealth CareNon Profit

Responsibilities

Lead and manage the full procurement cycle, including vendor selection, bidding, purchase orders, and contract execution

Develop, update, and enforce purchasing policies and procedures that ensure compliance and efficiency

Monitor supplier performance and track key procurement metrics

Analyze spending patterns to identify cost-saving opportunities and process improvements

Maintain an accurate procurement system and vendor master file

Collaborate with program leaders to forecast purchasing needs and ensure alignment with budget allocations

Draft, review, and manage contracts with vendors and consultants, ensuring compliance with legal and funder requirements

Track deliverables, renewals, and expirations to ensure timely actions and minimize risk

Serve as the point of contact for vendor inquiries and payment status updates

Maintain vendor relationships grounded in reliability, service quality, and mutual accountability

Coordinate with the accounting team to ensure timely and accurate processing of invoices, purchase orders, and payments

Assist with account reconciliations, accruals, and other month-end close activities

Support the preparation of the annual operating and capital budgets, including collecting departmental inputs and validating assumptions

Monitor budget-to-actual performance and provide regular expenditure reports to department leaders

Assist in preparing financial summaries and variance analyses for leadership and board reporting

Ensure proper coding of expenses in alignment with funder and grant requirements

Support documentation and schedules required for financial audits, reviews, and monitoring visits

Ensure compliance with procurement regulations, including Head Start standards, the federal Uniform Guidance, and the Davis-Bacon Act

Maintain robust internal controls for purchasing, accounting, and budgeting functions

Provide documentation for auditors and regulatory reviewers as required

Stay up to date with nonprofit procurement and financial best practices

Train staff on purchasing, budget monitoring, and expense reporting procedures

Collaborate with Finance, HR, and Program departments to improve financial workflows

Promote a culture of fiscal accountability, compliance, and continuous improvement

Qualification

Purchasing expertiseAccounting knowledgeBudgeting experienceMicrosoft Office SuiteERP systems proficiencyNonprofit compliance knowledgeAnalytical skillsVendor managementContract managementTraining skillsOrganizational skillsCommunication skills