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Public Storage · 1 week ago

Legal Coordinator, Real Estate

Frisco, TX

Full-time

Hybrid

Mid Level

3+ years exp

Public Storage is the largest owner and operator of self-storage facilities in the world, recognized for its commitment to delivering reliable solutions to millions of customers. The Legal Coordinator will manage administrative tasks within real estate legal services, working closely with attorneys and vendors to ensure seamless operations and support for real estate acquisitions.

Property ManagementReal EstateReal Estate Investment

No H1B

U.S. Citizen Only

Responsibilities

Manage billing and invoicing for legal services

Facilitate communications with law firms and vendors

Prepare monthly P&L reports, legal spend trackers, and department budget in Excel spreadsheets and Powerpoint presentations for real estate legal team

Manage title, survey, zoning, environmental, and other outside vendors

Contribute to invoice process improvements by leveraging basic accounting knowledge of legal accounting, billing/collections and electronic payment systems

Coordinate wire payments for real estate acquisitions and vendor proposals for due diligence reports

Track deal milestones and due diligence reports

Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents

Provide administrative support to attorneys and legal staff, including but not limited to signature collection, document editing and processing, mailing, and filing

Coordinate and schedule meetings and appointments

Maintain and update real estate files, databases and internal tracking reports

Prepare and track project milestones, email reminders and notices

Qualification

Real estate transactionsLegal document managementMicrosoft Office SuiteLegal research toolsNotary certificationOrganizational skillsCommunication abilitiesInterpersonal skills

Required

Bachelor's degree in Legal Studies, Business Administration, or related field, preferred

Minimum 3 years relevant experience in a legal administrative or paralegal role; prior real estate experience required

Clear understanding of real estate transactions from A to Z, including but not limited to, working with title companies, title documents, due diligence, closing documents, and settlement statements

Exceptional organizational skills and attention to detail

Superior written and verbal communication abilities

Thorough working knowledge of, and advanced aptitude in, using Microsoft Office Suite (Outlook, Word, Powerpoint and Excel) is required; experience with legal research tools is a plus

Ability to manage multiple tasks and prioritize effectively

Strong interpersonal skills and collaborative mindset

Knowledge of real estate documents and closing procedures is required

Notary public or ability to obtain notary certification