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Wild Fork · 19 hours ago

Development Project Manager

Miami, FL

Full-time

Onsite

Senior Level

5+ years exp

Wild Fork is focused on new store development, and they are seeking a Development Project Manager to facilitate this process. The role involves managing project schedules, overseeing permit applications, and ensuring effective communication across various departments and external partners.

Retail

Responsibilities

Manage project communication between departments including Real Estate, Legal, Design, Construction, Operations, Marketing and external team members including Consultants, Landlord’s, Local Municipalities, etc

Forecast schedules for an average of 25 projects while managing tasks to ensure the projects stay on schedule, including updating critical dates in Smartsheet, distributing monthly development schedules, and issuing start construction, date change, and store open notice emails

Report to Leadership on a bi-weekly basis. Consistently focus on reducing timelines to meet goals and recognize opportunities for reduced durations

Prioritize projects and team deliverables

Primary point of contact for Landlords for project development post LOI/Lease through construction start

Coordinate with developers and landlords throughout project development to ensure all construction documents were fully reviewed, approved, and consistent

Manage landlord notice requests for drawing approvals, credit letters and possession letters

Manage Landlord allowance application process to secure collection of TI

Direct team of architectural consultants, civil engineers and permit consultants for each project through phases of contract, site investigation, conceptual plans, CD production, permitting, construction and close-out

Negotiate contract pricing, terms and quality/service stipulations, and enforce cost and performance expectations

Minimize Wild Fork’s risk through ordering due diligence and performing an analysis of Existing Condition Surveys, Alta Surveys, Geotechnical Reports, Environmental Surveys, ALTA surveys, sign code studies, traffic studies, etc

Review due diligence reports to understand pertinent permit, licensing, and utility set up processes

Present each project to Operations for approval and make recommendations regarding action steps prior to release of CD production, lease execution and construction start

Prioritize designers’ workload of production of concept plans, ops packages, sign renderings, redlining and responding to RFIs. Hold meetings regularly with design team to ensure their deliverables are met

Lead design kick off meetings with consultants, designers, and project team members

Assist in lease deliverables related to project timing, exhibits, utilities and Rent, CAM costs to Property Management Lead

Represented Wild Fork at various city meetings to secure approvals such as Planning and Zoning, Sign Variances and Building Permits

Manage tracking log for all development invoices including weekly correspondence to finance team

Manage soft cost tracking log which documents consultant contracts, add services, and all other development soft cost invoices for new store opens

Manage bid notification emails to architect and distributing bid packages to General Contractors and Vendors

Facilitate permit and license applications and payments required for new store opens including building, health, patio, business tax, etc

Manage utility account set up and service upgrades for new store opens

Manage Certificate of Insurance process including completion of New Store Insurance Surveys for inclusion to our policies and working with Insurance Broker to request Certificates of Insurance for new and existing stores

Manage Development reports including Master Store List, Landlord Contacts List, and Historical Budgets

Assist with the managing of prototype standards including communication of updates to architectural consultants, vendors, and Franchise partners

File document management in OneDrive and future Project Management software, including new project set up and ensuring all documents are up to date

Manage the due diligence process for new development projects, including scheduling and communication with consultants, tracking progress, reviewing submitted reports, providing recommended action steps and coordinating the distribution of reports

Manage project schedules from pre-1st pass to construction start by creating and continuously updating all Company and Franchise bakery café projects

Prepare and present project status reports on all applicable development projects at regularly scheduled project status meetings with the Development Team

Maintain consistent focus on assisting development teams in reducing timelines and overall project durations from initial Development Committee review to intermediate review through final review to ultimately increase team productivity

Reduce overall timeline from Site Approval to construction start to develop projects within a 1 year life cycle thru Management of Consultants and team members – i.e. due diligence, Architects, engineers, Consultant work load, Schedule management, Project learning's, re-submittals to municipalities (what is causing the resubmittals), permitting, expediting, etc. Identify and communicate potential time savings/ cost savings methods that are outside of our current process

Manage internal communications of project status, current schedule and potential risks on each project with the Project Team (Legal, REM, DM, CPM, Purchasing), and other departments (Marketing, Operations, Accounting, etc.) within Wild Fork. Manage the Company development schedule from 1st pass through Open

Manage external communications with design consultants, permit expediters, landlords, utility companies and City officials throughout due diligence, design and pre-construction phases of development projects

Manage the plan production and permitting process for new company stores

Generate an electronic dynamic total project schedule from Site Approval to Open including key milestones utilizing schedule software

Daily schedule management of all development activities

Daily Schedule Management of the engineering and architectural consultants

Permit Schedule Management

Prepare and present project status reports on all applicable development projects at regularly scheduled project status meetings with the Development Senior Team

Manage daily consultant activities and priorities (Due Diligence, Architects, Structural Engineers, Civil Engineers, Permit Expediters, Environmental, ALTA, Geotech, etc.)

Timelines are managed based on priority level

Approvals outside of process documented and managed accordingly

Change orders get picked up and incorporated on future projects (plans)

Redlines picked up

Create weekly consultant activity reports

Manage consultant contract and costs

Scope of work defined

Contracts reviewed and executed prior to work taking place

Base contract up to date

Approve and process consultant invoicing and change orders (accurate and timely)

Onboard new consultants

Provide overview of Wild Fork Development Process (Overview, Timelines, Commitments, Due Diligence, EC Package)

Set Expectations

Outline deliverables

Evaluate consultants continuously to ensure they are working to meet Wild Fork expectations. Formal evaluation with each consultant takes place in person on annual basis

Manage Project Closeout including the archiving of the project as-built drawings, vendor issues, code and permitting key learnings

Main point of contact for project for both internal and external partners

Manage the Company development schedule from Site Approval through Open

Manage external communications with landlords and their consultants, city officials, permit expediters, municipality plan review staff, outside legal resources, 3rd party plan reviewers & inspectors

Manage team communication

Conduct weekly or bi-weekly update meetings with the development team to assess project changes and manage deliverable schedules

Qualification

Retail Construction ExperienceProject ManagementCommunication SkillsOrganizational SkillsProblem-Solving SkillsBachelor’s DegreeMultitaskingAttention to DetailTime ManagementInterpersonal SkillsInitiative