Apply on Employer Site

Rand Technology · 2 months ago

Sales Assistant / Office Administrator

Irvine, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Rand Technology is seeking a Sales Assistant / Office Administrator to provide administrative support to the sales and operations teams. The role involves data entry, processing sales orders, managing office interactions, and ensuring the highest level of service to customers throughout the sales cycle and order fulfillment.

ElectronicsInformation TechnologyManufacturingSemiconductor

Responsibilities

Perform general data entry tasks

Review open orders, obtain order acknowledgements and work with colleagues to resolve all issues and communicate any and all changes to appropriate personnel

Process new sales orders, submit for contract review and follow until CR is submitted to Purchasing

Complete new customer forms and set-up into the database

Obtain price/lead-time quotes for services required

Track invoices, PODs, CoCs, etc

Provide back-up administrative support to Account Managers and other staff

Answer, screen, and route phone calls to the appropriate team member in a timely manner

Handle and verify office invoices

Manage interactions with WeWork

Oversee and record manager's personal expenses

Manage maintenance requests

Handle building access and key issues

Resolve Wi-Fi concerns

Coordinate cleaning services

Collaborate with Doug Newman/IT to request IT equipment

Purchase office supplies as needed

Submit descriptions and receipts for office purchases to the Finance Team monthly

Book meeting rooms and arrange lunch and dinner reservations

Assist in organizing and coordinating visits from Rand

Welcome and orient new employees and arrange their necessary access

Prepare and provide required equipment to new employees

Introduce new employees to Biznet

Qualification

Administrative support experienceMicrosoft Office SuiteData entryAnalytical abilityLeadership characteristicsWritten communicationVerbal communicationProblem solvingAttention to detailTeamwork