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Scherrer Construction · 2 months ago

Administrative Assistant - Eagle River, WI

Eagle River, WI

Full-time

Onsite

New Grad, Entry Level

Scherrer Construction is looking for a responsible and ambitious Administrative Assistant to ensure the efficient and smooth day-to-day operation of their Eagle River office. This role involves performing a variety of office administrative tasks for the residential division and supporting project management activities.

Real Estate

Responsibilities

File management of all projects from initiation through completion

Support project budget tracking and maintenance

Issue subcontracts to subs, basic bookkeeping, and accounting

Collaborate with Scherrer headquarters personnel to ensure that company protocol is maintained

Apply for building permits

Assist in preparing and managing change orders and distributing decisions and directives to subcontractors and suppliers

Process orders for supplies, tools, and equipment for the Eagle River operation

Assist superintendents, foreman, project managers, and sales/design daily

Communications with clients from the perspective of administrative assistant

Collaborate with architectural designer and salesperson to ensure accuracy & continuity

Communicate with subcontractors as needed

Assist PM with coordinating materials: ordering, receiving, inventory, storing, returns, etc

Utilize designated computer programs for processing all tasks

Maintain filing of all construction documents, both computer and paper

Prepare and compile close-out documents as the project nears completion

Qualification

Construction industry knowledgeComputer proficiencyTyping skillsInterpersonal skillsOrganization skillsTeam buildingTime managementProblem-solvingCommunication skills