Transforming Age · 4 months ago
AlmaVia of San Rafael - Business Office Manager
San Rafael, CA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $110K/yr
2+ years expTransforming Age is a company dedicated to enhancing the quality of life for older adults through exceptional care. They are seeking a Business Office Manager to provide administrative support and oversee various HR operations, ensuring compliance and a positive experience for team members.
Elder CareHealth CareNon Profit
Responsibilities
Serve as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures
Partner with department directors to process timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals
Ensure employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA)
Manage the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance
Monitor, track, and manage the leave of absence (LOA) process, including accommodations and job modifications
Audit and maintain team member documentation including health screenings, licenses, certifications, and required trainings to support ongoing licensure compliance
Coach and guide managers on employee relations matters, escalating issues to HR leadership when necessary
Lead onboarding and pre-onboarding processes to ensure a seamless new hire experience, including background checks, clearances, system access, and training participation
Partner with the Support Center to track and deliver mandatory training to ensure organizational and regulatory compliance
Manage employee engagement efforts, including the community rewards and recognition program
Collaborate with department leaders to improve retention and reduce turnover by fostering a positive team member experience
In partnership with the Executive Director, implement and monitor safety and risk management programs aligned with corporate and regulatory requirements
Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws
Coordinate workplace injury investigations and return-to-work programs
Partner with managers to identify training needs to mitigate workplace risks
Manage the Shoes for Crews program
Provide comprehensive administrative and project support to the Executive Director and Department Heads
Support front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service
Lead and manage the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations
Facilitate timely communication across departments to promote operational alignment and smooth day-to-day workflow
Oversee Resident Billing processes and collaborate with the Billing Department to ensure accuracy and timely resolution of issues
Promote the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
Other duties as assigned
Qualification
Required
Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor's preferred)
Two to five years of experience in accounts receivable, payroll, and human resources
Minimum 1 year experience supervising at least one employee
The ability to speak, read and comprehend the English language
Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting
High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word)
Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines
Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations
Preferred
Current driver's license preferred
Company
Transforming Age
As a national nonprofit organization, Transforming Age is guided by our singular vision to “transform the perception of age” and to make life better for older adults and society.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Knight
Senior Vice President of Strategy and Partnerships
Marc Gaber
Chief Technology and Information Officer
Company data provided by crunchbase